Senior Purchasing Executive - FINANCE OFFICE

Job level Middle
Work exp Minimum 5 Years
Education Bachelor Degree
Language English
Location N/A
Employment type Full Time
Industry Others
Job function Merchandising / Purchasing > Purchasing / Procurement / Sourcing
Logistics / Transportation > Supply Chain / Logistics
Manufacturing > Operations Management
Published On 14/11/2016
Salary (HKD) $26,000 - $40,000
ref. 034995

• a recognised relevant degree plus five or more years of post-qualification experience in Purchasing or other related fields;
• extensive specialist/formal training and/or supervisory experience in purchasing and supply management and/or other related areas;
• a good command of both written and spoken English and Chinese;
• good communication and interpersonal skills; and
• a strong team work spirit, an analytical and meticulous mind, and the ability to work under pressure and accomplish tasks within a tight schedule.

Duties
• perform/manage the University’s purchasing functions including:-
- vetting purchase requisitions and specifications of products/services requisitioned, and updating them, if required, to ensure the bidding process is being conducted in a competitive and impartial manner;
- selecting/reviewing appropriate suppliers for quotation;
- preparing/reviewing tender invitation documents;
- compiling/reviewing offer summaries/analyses;
- liaising and negotiating with users and suppliers;
- preparing/reviewing tender reports;
- preparing/reviewing purchase orders and amendments;
- reviewing waiver requests prior to submission for approval; and
- approving purchase orders within the limit delegated by the Director of Finance.
• follow up dispute cases with suppliers to ensure performance compliance to meet user requirement and/or claim for damages for suppliers’ contractual breach;
• ensure the University’s purchasing procedures are being conformed to by sample-checking purchase documents and explaining the principles and details of procedures to users and suppliers;
• compile/review purchasing management and statistical reports;
• monitor long outstanding purchase requisitions and purchase orders to ensure only active and valid documents are being kept in the purchasing computer system;
• supervise the development and maintenance of the supplier database to ensure that particulars of existing suppliers are updated, new suppliers are registered and the long inactive and non-existent ones are removed from the sourcing system;
• improve continually the operation of the Purchasing Unit by monitoring and reviewing its working processes and systems regularly, and suggesting enhancement, if any;
• assign tasks to junior staff and monitor their performance;
• assist in running the Purchasing Unit efficiently and effectively; and
• perform any other ad hoc duties as assigned by the Director of Finance or her delegates.

Contact:
Edmond So - 26275200
edmond@besteam.com.hk