Tips to shorten meetings?
I’ve just joined a new company and our big boss loves to have really long meetings to hash and rehash everything. I’ve figured out that all these meetings and follow up reports take up 2 full work days per week which leaves me little time to do the work and feeling exhausted. Any ideas on how to shorten these while still make a good impression? Especially since I’m a newbie here ...
Mark Enticott - Career Doctor
Posted Saturday 23rd March 2013 12:54:00 AM
It is always a difficult situation when you are new to a business, but there are certain issues of concern. It is very important that you make the right impression when you have just started with the organisation. Here are a number of areas that I believe you need to consider. The first is try to understand why your boss is holding these meetings and the potential reasons behind the repetitive discussions. In business, sometimes the right decision is only reached after exploring a range of different possibilities before being able to rule out various options. Also your boss might want to gain the views of other people in the meeting around the decision which could impact the length of the meeting. Secondly, you need to ask yourself if these meetings and the follow up reports are a core part of your job and was this outlined to you during the interview process. If yes, it makes it more difficult to push back to management your concerns. I would suggest you review your time management and see if there are more efficient ways that you can produce the required reports. Time management is a common issue for people in their jobs. If you feel better time management can assist you with your work, a good thing to try is a time audit. Basically you keep track of what you are spending your time on throughout your day and then review this. Such a method allows you to identify tasks that are a “time waster” and areas that you could be more efficient. An alternative option is for you to have a discussion with your manager about your concerns. How you communicate this is very important. One approach is to organise a time with your manager to gain feedback on your work and how things are going from their point of view. Your manager is likely to ask for your feedback and this then allows you to outline your concern about the meetings and the following work and see if your manager has any recommendations for you. Before raising the issue, I would talk about the things you are enjoying about the company and role. Finally, it’s important that you are happy in your role. In any position, we need to be accommodating to what the business wants and the requirements of the role. This balanced approach combined with open communication delivered in the right way and in the appropriate forum will hopefully resolve your concerns.