Assistant Officer (Ref. 260928001-IE)

GRADUATE SCHOOL

Assistant Officer (Ref. 260928001-IE)

Duties

The appointee will be required to:

(a) provide operational and administrative support to different business processes pertaining to research postgraduate programmes including the admission and graduation matters and post-entry scholarships;

(b) provide support to student-related events and services;

(c) handle information flow and maintain an effective record and filing system;

(d) evaluate and monitor the effectiveness of various activities and propose enhancements to drive excellence and impact;

(e) establish and maintain effective communication and collaboration with internal and external stakeholders;

(f) provide support in office management and daily operations of the School Office;

(g) take part in other projects and business processes when opportunities arise; and

(h) perform any other duties as assigned by the Dean of School or his delegates.

Qualifications

Applicants should:

(a) have a recognised degree, plus not less than three years of post-qualification experience;

(b) have excellent problem-solving, organisational, communication and interpersonal skills;

(c) demonstrate a high degree of self-motivation, responsibility and professionalism in managing multiple priorities;

(d) have a strong teamwork spirit and the ability to work independently;

(e) have proficiency in computer applications including MS Word and Excel; and

(f) have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement. 

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 14 October 2026 until the position is filled.    The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.