Administrative Assistant

About the role

E.C. Fix Technology Limited is seeking an Administrative Assistant to join our team in a full-time capacity, based in Happy Valley, Wan Chai District. In this pivotal role, you will provide essential administrative support that keeps our operations running smoothly and efficiently. As an Administrative Assistant, you will be the backbone of our office, managing schedules, coordinating communications, and ensuring that our teams have the resources and support they need to succeed. This position is crucial to maintaining organisational productivity and supporting the company's strategic objectives.

Key responsibilities

• Managing and maintaining office schedules, calendars and meeting arrangements for management and team members

• Handling incoming and outgoing correspondence, including emails, telephone calls and post

• Preparing and processing administrative documentation, reports and presentations

• Coordinating office supplies and equipment ordering, ensuring stock levels are maintained

• Filing and archiving documents in both physical and digital formats whilst maintaining confidentiality

• Supporting event planning and coordination, including meetings, conferences and team activities

• Assisting with data entry and database management tasks

• Greeting visitors and clients, providing a professional and welcoming reception

• Supporting multiple departments with administrative tasks as required

• Maintaining office facilities and liaising with service providers for maintenance and repairs
  

What we're looking for

• Proven experience working in an administrative or office support role within a professional environment

• Excellent organisational and time management skills, with the ability to prioritise multiple tasks effectively

• Strong written and verbal communication skills in English; proficiency in Cantonese and Mandarin is advantageous

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software

• Meticulous attention to detail and a commitment to accuracy in all work

• Professional demeanour with strong interpersonal skills and the ability to work collaboratively with colleagues at all levels

• Discretion and reliability when handling sensitive or confidential information

• Flexibility and adaptability in a dynamic working environment

• Secondary school qualification or equivalent; higher qualifications or relevant administrative certifications are preferred
  

What we offer

At E.C. Fix Technology Limited, we are committed to supporting our employees' personal and professional development. We offer a competitive salary package commensurate with experience, as well as a range of benefits designed to enhance your working life. Our workplace fosters collaboration, innovation and mutual respect. We provide opportunities for career progression and skills development, enabling our team members to grow within the organisation. We believe in maintaining a healthy work-life balance and offer flexible working arrangements where possible. Our team-oriented culture means you will be supported and valued as an integral part of our operations.

About us

E.C. Fix Technology Limited is a forward-thinking technology company dedicated to delivering innovative solutions to our clients. We pride ourselves on our commitment to excellence, reliability and customer satisfaction. Our diverse team works collaboratively to achieve ambitious goals, and we foster an inclusive workplace where every member is encouraged to contribute their unique perspectives and skills. With a strong foundation in the technology sector, we continue to expand our capabilities and market presence whilst maintaining our core values of integrity, professionalism and continuous improvement.

Apply now

If you are a detail-oriented professional with strong administrative capabilities and are ready to make a meaningful contribution to our team, we would like to hear from you. Please submit your CV and a cover letter outlining your relevant experience and why you are interested in joining E.C. Fix Technology Limited.