Company Overview
Company Overview
We are a small but dynamic single-family office based in Hong Kong with a global outlook.
We are a small but dynamic single-family office based in Hong Kong with an international perspective.
Our interests cover traditional businesses, investments, venture capital, real estate, lifestyle and hospitality, as well as international direct investments.
Our business encompasses traditional business, investment, venture capital, real estate, lifestyle and hospitality, and international direct investment.
We value agility, discretion, and strong execution.
We value flexibility, confidentiality, and efficient execution.
In our team, the Executive Assistant role is an important support position that helps the Managing Director manage business, external affairs, and public responsibilities effectively.
In our team, the Executive Assistant is an important support role that assists the Managing Director in effectively handling business, external affairs, and public service matters.
Role Mission
The main purpose of this role is to support the Managing Director in external communication and liaison work, including coordination with government departments, trade or business associations, and other external parties related to public duties.
The primary objective of this position is to support the Managing Director's external communications and liaison work, including coordinating with government departments, chambers of commerce or business associations, and other external entities related to public service.
This role is highly suitable for someone with experience supporting a boss in public office or public affairs work.
This position is ideal for candidates who have assisted their superiors in handling public duties or affairs.
Role Summary
We are looking for an experienced Executive Assistant to support the Managing Director in external communication, liaison, meeting coordination, and public affairs support.
We are currently recruiting an experienced administrative assistant to support the Managing Director in external communications, liaison, meeting arrangements, and business support.
This role is mainly focused on outside-facing work and will work closely with the Managing Director on public duties, stakeholder communication, and coordination with external parties.
This position primarily involves external affairs and will work closely with the Managing Director to handle business, stakeholder communication, and external liaison and coordination.
We have two Executive Assistants in the team: this role is focused on external communication, while the other Executive Assistant is responsible for internal office support and daily administration.
The team has two administrative assistants: one is mainly responsible for external communication, while the other is responsible for internal office support and daily administrative work.
Job Description Responsibilities
Support the Managing Director in external communication and liaison work.
Support the Managing Director's external communication and liaison work.
Coordinate with government departments, political parties, trade or business associations, and other external parties.
Liaise and coordinate with government departments, political parties, chambers of commerce or business associations, and other external entities.
Work closely with external consulting firms, including PR firms, legal firms, and financial institutions, to support the Managing Director's business and public affairs activities.
We work closely with external advisory firms, including public relations firms, law firms, and financial institutions, to support the Managing Director’s business and public affairs activities.
Assist with matters related to the Managing Director's public duties.
Assist in handling matters related to the Managing Director's official duties.
Manage external meetings, appointments, and related follow-up actions.
Arrange external meetings, appointments, and related follow-up work.
Prepare correspondence, reports, notes, and presentation materials.
Prepare letters, reports, meeting minutes, and briefing materials.
Help organize events, meetings, and stakeholder communication.
Assist in the preparation of events, meetings, and stakeholder communication.
Liaise with business partners, service providers, and internal teams as needed.
Contact business partners, service providers, and internal teams as needed.
Maintain confidentiality and handle sensitive matters with care.
Maintain a high degree of confidentiality and handle sensitive matters with caution.
Work closely with the other Executive Assistant to ensure smooth support between external and internal functions.
Working closely with another administrative assistant to ensure smooth coordination of external and internal support work.
Ideal Candidate
At least 8 years of experience as an Executive Assistant, private secretary, project officer, or in a similar support role.
Must have at least 8 years of experience as an administrative assistant, personal secretary, project manager, or related support role.
Experience supporting a senior boss in public office or public affairs is highly preferred.
Those who have assisted their superiors in handling official duties or public affairs will be given priority consideration.
Experience in a family office, private office, PR, consulting, or fast-moving business environment is an advantage.
Candidates with experience in family offices, private offices, public relations, consulting firms, or fast-paced business environments are preferred.
Strong communication skills in English and Chinese.
Possesses excellent English and Chinese communication skills.
Good written and spoken Cantonese and Mandarin.
Good written and spoken Cantonese and Mandarin.
Able to write clearly, professionally, and quickly.
Able to write text content clearly, professionally, and quickly.
Strong sense of responsibility, discretion, and professionalism.
Possesses a high sense of responsibility, confidentiality awareness, and professional ethics.
Bachelor's degree in Business, Communications, or a related discipline is preferred.
Preference will be given to candidates with a bachelor’s degree in business, communication or a related field.
Terms & Benefits
5-day work week.
Work 5 days a week.
Medical insurance.
Medical insurance.
Performance bonus.
Performance bonus.
Work-life balance culture.
A culture that values work-life balance.
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JPC Recruiting Services was established in 1990 and is a Hong Kong–based recruitment firm providing general recruitment and executive search services.
Established in 1990, JPC Recruiting Services is a Hong Kong-based professional recruitment company that provides recruitment and headhunting services.
All personal data collected from job applicants will be used strictly for recruitment purposes only. Your privacy is fully protected, and your personal information will not be disclosed, leased, or sold to any third party.
The personal information of job seekers collected by our company will only be used for recruitment purposes. Your privacy will be strictly protected, and your personal information will never be disclosed, rented, or sold to any third party.
Job details
- Work Exp
- 8 Years – 15 Years or above
- Education
- Bachelor Degree
- Industry
- Others
- Job Function
- Administration > Personal Assistant / Executive Assistant, Administration > Clerical / Admin / Operation, Administration > Others
- Location
- Sheung Wan
- Monthly Salary (HKD)
- Up to HK$999,999
- Employment Type
- Full Time
- Benefits
- 5-day week, Performance bonus, Medical plan
- Published On
- 14 Sep 2026