Executive Assistant (Ref. 260826006-IE)

GRADUATE SCHOOL

Executive Assistant (Ref. 260826006-IE)

Duties

The appointee will be required to:

(a) provide operational and administrative support for different business processes pertaining to research postgraduate programmes including admission and graduation matters;

(b) handle information flow and maintain an effective record and filing system;

(c) handle written and verbal enquiries;

(d) compile statistical reports and maintain databases;

(e) establish and maintain effective communication and collaboration with internal and external stakeholders;

(f) provide support for office management and daily operations of the School Office; and

(g) perform any other duties as assigned by the Dean of School or his delegates.

Qualifications

Applicants should:

(a) have a recognised degree, preferably with post-qualification work experience;

(b) be self-motivated, meticulous and attentive to details;

(c) have good problem-solving, organisational, communication and interpersonal skills;

(d) have a proactive working attitude and be able to work independently as well as be a good team player to gain rapport from stakeholders;

(e) be proficient in computer applications including MS Word and Excel; and

(f) have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general). Consideration of applications will commence on 2 September 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.