Executive Assistant (Ref. 260910008-IE)

DEPARTMENT OF CHINESE HISTORY AND CULTURE

Executive Assistant (Ref. 260910008-IE)

Duties

The appointee will provide secretarial support to the Head of the Department.  He/She will also be required to:

(a) handle information flow, coordinate and compile reports/statistics, manage and maintain an effective record and filing system;

(b) handle sensitive and confidential matters in a professional manner;

(c) handle travel and reimbursement matters independently;

(d) provide administrative support to academic programmes/research matters;

(e) liaise effectively with the University’s internal and external stakeholders, and handle enquiries;

(f) assist the Executive Officer(s) in the daily operation of the Department’s general office; and

(g) perform any other duties as assigned by the Head of Department or his/her delegates.

Qualifications

Applicants should:

(a) have a recognised degree and some relevant work experience;

(b) have a good command of written and spoken English and Chinese, with fluency in Putonghua;

(c) have good computer skills;

(d) have good communication, interpersonal, liaison and organisational skills;

(e) have a positive work attitude; and

(f) be a good team player.

Preference will be given to those with work experience in tertiary institutions or similar organisations.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a

fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 17 September 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.