Executive Officer (Ref. 260826014-IE)

RESEARCH AND INNOVATION OFFICE

Executive Officer (Ref. 260826014-IE)

Duties

The appointee will be required to:

(a) provide administrative support to University Grants Committee (UGC)/Research Grants Council (RGC) and Hong Kong Government grants and project matters, which include but not limited to coordination of research grant applications, monitoring and submission of reports, etc.;

(b) assist in preparing documents and statistical analysis/reports related to research grants/ projects/awards;

(c) provide secretarial service to committees, working groups and/or task forces;

(d) coordinate and organise research-related activities and events, and provide on-the-spot logistic support;

(e) liaise with internal and external stakeholders;

(f) supervise junior staff; and

(g) perform any other duties as assigned by the Director of Research and Innovation or his/her delegates.

Qualification

Applicants should have:

(a) a recognised degree with at least five years of post-qualification administrative and supervisory experience, preferably in the administration of research project matters;

(b) a good command of both written and spoken English and Chinese, with fluency in Putonghua being a definite asset;

(c) good computer literacy, including Chinese word processing;

(d) excellent communication and interpersonal skills, including the ability to deal with individuals with different cultural backgrounds; and

(e) strong self-motivation and ability to complete tasks independently.

Applicants with less supervisory experience may be considered for appointment at a lower rank.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management). Consideration of applications will commence on 2 September 2026 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.