Executive Officer (Ref. 260925016-IE)

GRADUATE SCHOOL

Executive Officer (Ref. 260925016-IE)

Duties

The appointee will be required to:

(a) drive the School’s data strategy by defining critical data requirements and overseeing the continuous enhancement of the data ecosystem to ensure the capture of high-value data assets;

(b) collect, synthesise and analyse School-related data to build interactive dashboards, benchmarking reports and predictive models (using tools such as Power BI, Tableau, SQL, Python and Excel) to support strategic planning and decision-making;

(c) design and execute engagement strategies for key stakeholders, including alumni, academic supervisors and students, to enhance satisfaction, retention and network value;

(d) manage comprehensive alumni records and track engagement metrics, ensuring accurate records and compliance with data privacy requirements to support strategic outreach efforts;

(e) prepare high-quality management reports, presentation materials, narratives, etc. in a professional manner;

(f) serve on committees and other working groups and/or task forces;

(g) establish and maintain effective communication and collaboration with internal and external stakeholders; and

(h) perform any other duties as assigned by the Dean of School or his delegates.

Qualifications

Applicants should:

(a) have a recognised degree, preferably in Statistics, Data Analytics, Computer Science, Information Systems, Engineering or a related discipline;

(b) have at least five years of solid post-qualification experience, preferably with supervisory experience gained in tertiary institutions, public sector organisations or sizeable corporations;

(c) be proficient in analytical and digital tools such as Power BI, Tableau, SQL, Python, Microsoft Power Platform, Generative AI applications and advanced Excel;

(d) possess substantial knowledge of and experience in data management, data governance, benchmarking, dashboard development and emerging technologies, including AI-enabled solutions;

(e) possess experience or a track record in stakeholder engagement, alumni relations and community building;

(f) possess an excellent analytical mindset and be able to make prudent judgement;

(g) be proactive, self-motivated, and able to work independently as well as collaboratively as a good team player;

(h) possess excellent interpersonal and communication skills, with the ability to build strong working relationships with diverse stakeholders;

(i) have excellent time management and multi-tasking skills, and be able to work effectively under pressure; and

(j) have an excellent command of both written and spoken English and Chinese, and be able to communicate effectively in Putonghua.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement. 

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management).  Consideration of applications will commence on 14 October 2026 until the position is filled.    The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.