About John Brown Novus What distinguishes John Brown from the rest? Vision, passion, energy, individuality, creativity — and the fact that we nurture every employee to unleash their potential. We know what it takes to grow, develop, enhance and advance your career. That’s why we look for people who...

About John Brown Novus

What distinguishes John Brown from the rest? Vision, passion, energy, individuality, creativity — and the fact that we nurture every employee to unleash their potential. We know what it takes to grow, develop, enhance and advance your career.

 

That’s why we look for people who want to be the best at what they do. Those who enjoy doing more, getting more and being more — are not afraid to look at challenges head on, inside out, upside down, or even a little sideways, to get the best possible results.

Part of the Dentsu Aegis Network, we’re a friendly company that always works as a team — from the top down. We pride ourselves on our team spirit, sense of humour and can-do attitude. We tackle every opportunity with enthusiasm and teamwork.

Admin Assistant

Job level Entry
Education Bachelor Degree
Location
Quarry Bay
Employment type Full Time
Benefits Dental plan, 5-day week, Insurance plan, Medical plan, Performance bonus
Industry Media
Job function Administration > Administration / Operation Manager
Administration > Secretary
Published On 25/05/2019

Overview

We are looking for a smart, hard-working and pro-active individual to help support the smooth running of the administration and finance team. Although this is a junior level position, the opportunities for development are numerous and varied.

Duties and Responsibilities

Finance

  • Liaise closely with the business director and account servicing team to ensure timely delivery of all job order paperwork
  • Producing sales invoices for all customers
  • Consolidate supplier and freelance invoices on monthly basis
  • Ensure invoices match cost estimates
  • Meet month end deadlines
  • Perform month end revenue reconciliation
  • Monitor customer performance and ensure receivables are collected promptly
  • Cover banking duties and maintain cash record
  • Maintain intercompany record and propose monthly settlement
  • Ensure complete filing and record maintenance
  • Tag and monitor fixed assets
  • Review and confirm expense claim submissions

 

Admin

  • Manage incoming calls and assist with customer queries
  • Co-ordinate meetings, appointments and interviews
  • Arrange couriers for local and overseas mail; handle incoming mail
  • Manage flight and accommodation bookings for overseas travel
  • Maintain staff calendar
  • Coordinate food and room bookings for corporate events
  • Assist with CRM system entries

 

Reporting

  • Preparing weekly WIP reports
  • Preparing monthly summary reports (timesheets)
  • Assist with project performance reporting
  • Organise/maintain manual databases
  • Any other adhoc duties as required

 

Skills/Attributes:

  • Must be willing to learn
  • Ability to work well in multi-cultural team environment
  • Well-organised, numerate; able to manage deadlines and multiple tasks
  • Good MS Office skills
  • Understanding of basic bookkeeping and financial records management
  • Experience of accounts work and accounts software an advantage
  • Must be fluent in English & Cantonese

Preferably 2 years relevant work experience, although strong graduates will be considered