Administration Associate - Global Risk

Job level Middle
Location Hong Kong
Employment type
Industry Banking
Job function Banking / Finance > Others
Published On 16/11/2016
ref. 00008FCV

Some careers have more impact than others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

Global Risk is a thriving and expert risk management function supporting HSBC globally with all aspects of risk management. The team actively manages a varied and dynamic range of risk types, including security, fraud, information security, contingency, geopolitical, operational, credit, pension, insurance, financial crime and regulatory compliance, market and reputation risks. All parts of the Global Risk team use their skills, insight and integrity to handle established threats and those they see emerging, acting to protect and enable HSBC to deliver sustainable growth.

We are currently seeking a high caliber professional to join our team as Administration Associate.

In this role, you will

  • Manage appointments and meetings scheduling, maintain an updated diary records and the meeting background and materials for Regional Head of Independent Model Review Risk Strategy, Head of Asia Pacific Risk Transformation, Head of Credit Review Asia Pacific and Global Wholesale, Chief Risk Administrative Officer, Regional Head of Risk Appetite and Risk Governance.
  • To draft, type, and file correspondences for the above senior managers.
  • To daily plan and perform all secretarial duties independently.
  • To cover for the secretary to Asia Pacific Risk Chief Operating Officer and Regional Head of Risk Strategy
  • Arrange to set up regular video and telephone conferences calls for the above senior managers and ensure take place smoothly and arrange the related logistics.
  • Arrange short term attachment and visitors programmes, itineraries, and related logistics
  • Prepare travel arrangement, flight and hotel reservation for the corresponding teams and reimbursement.
  • Prepare and update presentations materials, reporting and Management Information for managers.
  • Maintain keys for pedestal and cabinets, temporary access card, access control administration log, team portal access, and petty cash.
  • Maintain core leave and training registers for the teams.
  • Arrange pantry supplies, fruits, stationaries, payment settlement, logistics for new joiners, leavers and transferees.
  • Reconcile spending with Cost Centre reports.
  • Maintain Desk Instruction Manuals.
  • Enforce Clean Desk policy within the teams.

To be successful in this role, you should meet the following requirements

  • Relevant University degree.
  • Ensuring that the internal and overseas colleagues requests are met within turnaround times, often working under time pressure.
  • Must be mature, skilful and reliable when handling confidential documents.
  • Working independently with minimal supervision.
  • Maintaining good working relations with team heads and colleagues through use of interpersonal skills.
  • The ability to provide efficient and quality secretarial duty and personal assistant to the bosses.
  • Coordinating with a large number of overseas offices and internal departments.
  • Good understanding and updating knowledge of the Risk structure and what various Risk teams do.
  • Prioritizing work to meet tight time schedules.
  • Being detail conscious.
  • Must be flexible, responsible and responsive.

For further details and application information please visit our career site, search under reference number 00008FCV

You’ll achieve more when you join HSBC.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited