Administrative Assistant

Job level Middle
Work exp Minimum 6 Years
Education Bachelor Degree
Location
Within Hong Kong Hong Kong
Employment type
Industry Financial Services
Job function Administration > Clerical / Admin / Operation
Administration > Secretary
Banking / Finance > Legal / Compliance
Published On 16/07/2018 2018-07-16
ref. A-56410AC

An American investment firm with overseas office in Hong Kong is currently seeking a candidate for the following position:

 

Administrative Assistant

 

Responsibilities:

  • Provide administrative support for multiple professionals in the Investor Relations and Legal/Compliance teams
  • Schedule and coordinate meetings, including organizing group meetings, setting up conference rooms, ordering food and beverages as appropriate, welcoming guests and cleaning up conference room after meetings
  • Prepare/coordinate all materials for meetings & events, including pitchbooks, presentations, agendas, name tags, etc.
  • Coordinate travel & road show events, including hotel, cars, airfare, event space, etc.
  • Prepare and reconcile expense reports
  • Answer, screen and handle calls
  • Input data into contact management system (Salesforce) (i.e. new contacts information, notes from meetings, etc.)
  • Manage conference schedules and mange vacation logs
  • Sort and distribute incoming correspondence
  • General clerical duties including, copying, faxing, scanning and filing
  • Provide backup coverage for other administrative assistants
  • Perform special projects as needed

 

Requirements:

  • Bachelor Degree holder in any disciple
  • 6 -8 years of experience working in a team which supports multiple senior professionals
  • Previous experience in finance industry with marketing exposure is highly preferred
  • Excellent computer skills required; MS Office: Word, Excel, PowerPoint, Outlook
  • Ability to thrive in a fast paced, dynamic environment; must work well under pressure
  • CRM Database management experience preferred, particularly in Salesforce
  • Excellent organizational skills and strong attention to detail
  • Ability to multi-task and handle project timely and accurately
  • Must be self-motivated, self-directed and proactive
  • Strong sense of professionalism and strong work ethic
  • Ability to prioritize workload and recognize importance of demands given by the team
  • Excellent communication skills, both verbal and written, including ability to communicate effectively and professionally with clients and senior management
  • Discretion and ability to handle confidential, sensitive information
  • Fluent in spoken and written English, Cantonese and Mandarin is a must

 

Competitive salary package and fringe benefits are offered to the right candidate

 

Interested parties, please send your full resume to bc@amacjob.com and chrischan@amacjob.com or click the button “Apply now” with quoting reference no. A-56410AC and expected salary or contact us at (852) 2521-1166 for details.

 

For more information, please visit our website at www.amacjob.com

 

Data collected will be used for recruitment purpose only.