Administrative Assistant

An American investment firm with overseas office in Hong Kong is currently seeking a candidate for the following position:

Administrative Assistant 

Responsibilities:

• Provide administrative support for multiple professionals in for investor relations 
• Organizing group meetings, setting up conference rooms, ordering food and beverages as appropriate, welcoming guests 
• Prepare/coordinate all materials for meetings & events
• Coordinate travel arrangement & road show events, including hotel, air ticket, cars, etc. 
• Prepare and reconcile expense reports
• Answer and handle calls
• Input data into contact management system (Salesforce) (i.e. new contacts information, notes from meetings, etc.)
• Manage conference schedules
• Handle incoming correspondence, copying, faxing, scanning and filing
• Provide backup coverage for other administrative assistants
• Perform special projects if required

Requirements:

• Bachelor Degree holder in any disciple
• 5-8 years of experience working in a team which supports multiple senior professionals
• Previous experience in finance industry with marketing exposure is highly preferred
• Excellent computer skills required; MS Office: Word, Excel, PowerPoint, Outlook
• Ability to thrive in a fast paced, dynamic environment; must work well under pressure
• CRM Database management experience preferred, particularly in Salesforce
• Excellent organizational skills and strong attention to detail
• Ability to multi-task and handle project timely and accurately
• Must be self-motivated, self-directed and proactive
• Strong sense of professionalism and strong work ethic
• Ability to prioritize workload and recognize importance of demands given by the team
• Excellent communication skills, both verbal and written, including ability to communicate effectively and professionally with clients and senior management
• Discretion and ability to handle confidential, sensitive information
• Fluent in spoken and written English, Cantonese and Mandarin is a must

Competitive salary package and fringe benefits are offered to the right candidate

Interested parties, please send your full resume to bc@amacjob.com and 立即申請 or click the button “立即申請” with quoting reference no. A-56410AC and expected salary or contact us at (852) 2521-1166 for details.

For more information, please visit our website at www.amacjob.com

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