The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds....

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.
There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. About 70% of our students have parents who are permanent residents of Hong Kong.
ESF is proud of the high academic and wider achievements of our students. In 2020, 22 ESF students achieved the perfect score of 45 points in the IB Diploma examinations; more than 95% go on to leading universities worldwide.

About the Team
The English Schools Foundation (ESF) is a modern, well-managed educational organisation, committed to offering an international education to students drawn from over 70 countries. We are proud to be at the forefront of the educational hub in Hong Kong. We actively take advantage of the opportunities that Hong Kong offers as Asia’s world city and the principal gate-way to China.

The curriculum, leading to the International Baccalaureate, is adapted to Hong Kong, and the Asia Pacific region. ESF’s 1,100 teachers are highly qualified bringing with them experience from Australia, Canada, New Zealand, the United States, the UK and many other international school systems. All schools offer a broad range of out-of-school activities in Hong Kong and overseas.

ESF has over 18,000 students. Our culture is one of joy in learning and pride in achievement. The great majority of our students study for the IB Diploma and gain entry to universities all over the world. ESF has a long-standing commitment to children with individual needs and is the principal provider for English-speaking children with special educational needs in Hong Kong. For further details about ESF, please visit our website at

Administrator - Island School

Job level Entry
Shatin, Tai Wai
Employment type Full Time
Industry Education / Training
Job function Administration > Clerical / Admin / Operation
Banking / Finance > Others
Education / Training > Others
Published On 11/02/2021

Job Description
Administrator - General Office
Responsible for providing administrative support to Vice Principals and the General Office

To provide support such as:

  • Providing administrative support for the Vice Principals and General Office
  • Liaising with teachers, parents, students and school departments
  • Handling customer inquiries and complaints, reporting to management if necessary
  • Facilitating the attendance and absence management of students
  • Facilitating the sign in process and distribution of resources to external teachers
  • Preparing student and teacher materials
  • Supporting all school activities and events as and when required
  • Assisting with the ordering and procurement processes
  • Maintaining accurate records of requisition and sales of items sold through the General Office
  • Receiving and recording payments for school activities, stationery, textbooks, etc.
  • Facilitating room booking requests for staff and students
  • Assisting with logistics relating to travel arrangements for students
  • Liaising with third party service providers to secure documentation and finalise agreements
  • Providing backup / cover for banking, postage and reception
  • Providing backup / cover for the community library and student library
  • Answering and directing phone calls
  • General collegiate support
  • Other duties as directed by the Office Manager



Abilities (required):

  • Proficiency in MS Word, Excel and Other Microsoft Applications.
  • Ability to follow established standards and adhere to policy
  • Fluency in oral, written English, Cantonese (desirable)
  • Applies competent office administration skills
  • Excellent interpersonal / communication skills
  • Reliability; initiative and follow up
  • Problem solving skills; flexibility to respond to changing situation
  • Project management ability


Knowledge (desirable):

  • Applies good understanding of school’s or department’s major functions, work methods and procedures and their interrelation with other department’s responsibilities and activities
  • Applies basic knowledge of ESF’s organisation and familiarity with key personnel
  • Customer service


Deadline for application : 24th February 2021

Please visit OUR WEBSITE to learn more about the Island School.

For enquiries, please contact Betty Tsu at +852 2524-7135 or

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities within ESF.

ESF is an Equal Opportunities Employer

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.


About the Team
At Island School we do something different. Our focus is on igniting a passion for learning in every student. Teaching students facts and figures is no longer enough for them to succeed once they enter higher education and the workforce. We encourage students to problem solve, question and think creatively with new concepts and ideas. Students are encouraged to become resourceful, adaptable and confident learners.

Our academic record is excellent with students going on to many of the foremost universities and colleges in the world. You will find details of the curriculum and qualifications on offer on our website. In the senior years students can choose to study IB Diploma, IB Careers and BTEC courses. Island School prepares students for these qualifications with a broad-based middle school curriculum including IGCSEs and a wide range of exciting options in our unique Futures curriculum. Our aim is to help students develop a passion for learning in a range of areas, whether it be law or robotics and coding or music production.