Hong Kong Applied Science and Technology Research Institute (ASTRI) was founded by the Government of the Hong Kong Special Administrative Region in 2000 with the mission of enhancing Hong Kong’s competitiveness in technology-based industries through applied research. ASTRI’s core R&D...

Hong Kong Applied Science and Technology Research Institute (ASTRI) was founded by the Government of the Hong Kong Special Administrative Region in 2000 with the mission of enhancing Hong Kong’s competitiveness in technology-based industries through applied research.

ASTRI’s core R&D competence in various areas is grouped under seven Technology Divisions, namely Communications Technologies, Electronics Components, Mixed Signal Systems IC, Advanced Digital Systems, Intelligent Sensing Technology System, Security and Data Sciences, and Intelligent Software and Systems. Five areas of applications including financial technologies, intelligent manufacturing, next generation network, health technologies, and smart city are identified for major pursuits.

Owing to the continuous expansion in our R&D activities, we are seeking qualified professionals to fill the following position(s):

(The requirements and responsibilities of the vacancies are posted on our website:www.astri.org)

Executive Assistant

Job level Middle
Work exp Minimum 5 Years
Education Bachelor Degree
Language Chinese - Cantonese, Chinese - Mandarin, English
Location
Shatin
Employment type Full Time
Benefits 5-day week, Competitive pay, Dental plan, Discretionary bonus, General holidays, Insurance plan, Maternity leave, Medical plan, MPF, Paternity leave
Industry Information Technology
Job function Administration > Personal Assistant / Executive Assistant
Administration > Secretary
Science / Lab / Research > Research & Development (R&D)
Published On 10/01/2019
ref. CAO/COAS/COAS/2444/181227

Job Responsibilities

  • Provide a wide range of confidential administrative support a senior executive.
  • Coordinate meetings, activities and communications on behalf of the senior executive in a highly efficient and accurate manner.
  • Maintain confidential records and files as necessary and perform ongoing reports compilation and provide support to ensure timely distribution and accuracy of reports.
  • Undertake proactive follow-ups on critical items to effectively meet deadlines/commitments.
  • Develop good working relationships with internal/external stakeholders and their assistants.
  • Support all other ad hoc requests as needed.

Requirements

  • Bachelor's degree in Business/Finance or related disciplines.
  • At least 5 years of experience in an executive assistant capacity in sizable organizations.
  • Articulate with excellent command of written and spoken English, Cantonese, including Chinese correspondence, is a must.
  • Good at data managing tools such as VLOOKUP & Pivot table in Excel.
  • Excellent desk research capability and communication skill for basic data searching, collection and presentation.
  • Strong organizational and time management skills is a must.
  • Highly resourceful team-player with the ability to work independently.
  • Excellent integrity and able to keep confidentiality in highest priority manner.
  • Good inter-personal skills and work in a fast pace dynamic environment.
  • Demonstrates good undertaking of finance and accounting principles is a plus.
  • Lives ASTRI values.

Application

Appointment will be on renewable contract terms with a competitive salary and performance-linked variable pay. Fringe benefits include paid leave, medical and dental benefits, insurance coverage and contribution to MPF. The incumbent will normally work under a five-day week schedule.

Interested candidates should send application (quoting Ref. No.) with detailed resume and, current and expected salary to the HR Department by email. Application open until this position is filled.

Post: 5/F, Photonics Centre, 2 Science Park East Avenue,

Hong Kong Science Park, Shatin, Hong Kong.

Only short-listed candidates will be notified. Personal data provided by applicants will be used for consideration of an application only. ASTRI reserves the right not to fill the position.