Vocational Training Council (VTC), established in 1982, has always been at the forefront of vocational and professional education and training (VPET). As a statutory body, we exist within Hong Kong education system to ensure the skills of the Hong Kong workforce remain fresh and future ready. Our mandate...

Vocational Training Council (VTC), established in 1982, has always been at the forefront of vocational and professional education and training (VPET). As a statutory body, we exist within Hong Kong education system to ensure the skills of the Hong Kong workforce remain fresh and future ready. Our mandate to provide VPET is vital in meeting industry needs, and in fulfilling the aspirations of the quarter of a million young people and in-service workers who attend a programme every year at one of our 13 member institutions. Join us if you share our mission.

Executive Assistant II / III

Job level Entry
Education F.5 - F.7 or DSE
Language Chinese - Cantonese, Chinese - Mandarin, English
Location
Within Hong Kong
Industry Education / Training
Job function Administration > Clerical / Admin / Operation
Administration > Personal Assistant / Executive Assistant
Administration > Others
Published On 09/07/2019
ref. O/THEi-VAR/EAII_III/06/19

Technological and Higher Education Institute of Hong Kong

Department / Section : Various Offices

The Technological and Higher Education Institute of Hong Kong (THEi) offers over 20 innovative degree programmes that are vocationally oriented and developed with significant industry input. All the programmes are accredited by the Hong Kong Council for Accreditation of Academic and Vocational Qualifications, and most are also accredited by the relevant professional bodies. In 2018/19 AY, twelve programmes are included in the Government’s Study Subsidy Scheme for Designated Professions / Sectors (SSSDP), which provides subsidies to students varying from $41,000 to $71,700 per year. For more information about our Institute, please visit https://www.thei.edu.hk.

Major Duties:
(a) To provide clerical and general administrative support to Faculty / Department / Operational Unit of the Institute;
(b) To draft official correspondence, including emails, letters and notices;
(c) To assist in document management, and the compilation of management reports and statistics;
(d) To handle enquiries and provide counter services;
(e) To provide secretarial and administrative support to the management of the Institute; and
(f) To assist in the supervision of junior / minor grade staff.

Requirements:
(a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E/ Level 2 or above including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR
(ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / “Attained” or above in Applied Learning subjects / Grade E or above in Other Language subjects, and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR
(iii) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
(b) A high proficiency in the use of computer software applications, including MS Word, MS Excel, MS PowerPoint, and Chinese word processing;
(c) Good communication, interpersonal and organisational skills; and
(d) Ability to work independently and be a good team player.

Notes:
(1) Candidates may be appointed on part-time or temporary terms of employment.
(2) Applicants without the academic qualifications required but have completed Form 5 or equivalent may be considered for the post of Executive Assistant III.
(3) Shortlisted applicants will be required to attend a Computer Skills Test (CST) including document formatting, English and Chinese typing, and use of spreadsheet.
(4) The appointee may be required to work irregular hours or shifts and perform duties on Saturdays and Sundays as necessary.
(5) The remuneration package will be competitive and commensurate with qualifications and experience.


Application Procedures:
A completed application form [VTC-1 (Rev. 1/2018)], together with a full curriculum vitae, should be sent to the The Registry, Technological and Higher Education Institute of Hong Kong, 14/F (South Block), 133 Shing Tai Road, Chai Wan, Hong Kong. or by e-mail to thei-jobs@vtc.edu.hk. Please specify on the envelope, or in the subject of the e-mail, whichever is appropriate, the reference of the post being applied for.

Candidates who would like to submit their applications through email are requested to take note of followings:
(1) Please cite “Application for the Post of Executive Assistant II/III (Ref. No.: O/THEi-VAR/EAII_III/06/19)” as the email subject;
(2) Completed application form (with file name as ‘VTC1-VAR-EAII_III-applicant’s name’) and detailed curriculum vitae (CV) (with file name as ‘CV-VAR-EAII_III-applicant’s name’) should be provided in PDF format with total file size below 10MB.

Review of applications will start as soon as possible and continue until the post is filled. THEi thanks all applicants for their interest. But only applicants who are shortlisted for interviews will be notified of the application result. Applicants may consider their applications unsuccessful if they do not hear from us within 6 months after submission. The Institute reserves the right not to fill the post. Personal data collected will be used for recruitment purposes only and will be destroyed 12 months after the completion of the recruitment exercise.