Executive Officer (Ref. 19091715-E)

Job level Middle
Work exp Minimum 5 Years
Education Bachelor Degree
Language Chinese - Cantonese, English
Employment type Full Time
Industry Education / Training
Job function Administration > Clerical / Admin / Operation
Administration > Personal Assistant / Executive Assistant
Administration > Secretary
Published On 17/09/2019


Executive Officer (Ref. 19091715-E)


The appointee will be required to:

(a) provide administrative and secretarial support to the Vice President (Research Development);

(b) handle information flow and maintain an effective record and filing system;

(c) handle sensitive and confidential matters in a professional manner;

(d) organize the Vice President (Research Development)’s schedule and meetings as well as planning for and coordinating visits/events;

(e) handle enquiries and receive visitors;

(f) maintain very cordial relations between the Office of the Vice President (Research Development) and a wide spectrum of internal and external partners and stakeholders;

(g) handle written and electronic correspondences in both English and Chinese; and

(h) perform any other duties as assigned by the Vice President (Research Development) or his delegates.


Applicants should:

(a) have a recognised degree plus not less than five years of relevant administrative / secretarial experience;

(b) be well-organized and very attentive to details;

(c) be able to initiate appropriate actions and work independently, and be alert to sensitive matters;

(d) have excellent communication and interpersonal skills;

(e) be able to work under pressure with multi-tasking skills, and willing to work beyond normal office hours when necessary; and

(f) have a very good command of both written and spoken English and Chinese plus good computer skills, with fluency in Putonghua being an advantage.

Shortlisted candidates will be invited to sit for a written language proficiency test.

Remuneration and Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement. Applicants should state their current and expected salary in the application.


Please send a completed application form to Human Resources Office, 13/F, Li Ka Shing Tower, The Hong Kong Polytechnic University, Hung Hom, Kowloon, Hong Kong or via email to . Application forms can be obtained via the above channels or downloaded from http://www.polyu.edu.hk/hro/job/en/guide_forms/forms.php. If a separate curriculum vitae is to be provided, please still complete the application form which will help speed up the recruitment process. The closing date for application is Tuesday, 1 October 2019. Applicants who are not invited to an interview within two months from the closing date should consider their applications unsuccessful. The University’s Personal Information Collection Statement for recruitment can be found at http://www.polyu.edu.hk/hro/job/en/guide_forms/pics.php.

PolyU is an equal opportunity employer committed to diversity and inclusivity. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.