Executive Officer (Ref. 21021704-E)

Job level Middle
Work exp Minimum 5 Years
Education Bachelor Degree
Language Chinese - Cantonese, Chinese - Mandarin, English
Employment type Full Time
Industry Education / Training
Job function Administration > Clerical / Admin / Operation
Education / Training > Others
Marketing / Public Relations > Public Relation - Events Management
Published On 17/02/2021


Executive Officer (Ref. 21021704-E)


The appointee will be required to:

(a) provide administrative support to the School on day-to-day management, including teaching and learning, programme administration, and related quality assurance and centralised exercises (e.g. admissions, budgeting, costing, etc.);

(b) proof-read and edit information and documents to meet the internal quality assurance standard;

(c) provide operational support to the related academic development, promotional and marketing activities;

(d) assist in the planning, quality assurance and enhancement process of the General Office;

(e) provide secretarial support to committees and meetings;

(f) liaise with internal and external stakeholders;

(g) supervise junior administrative staff on day-to-day programme administration and related activities; and

(h) perform any other duties as assigned by the Head of School or his delegates.

The appointee may be required to work on irregular hours including evenings and travel occasionally outside Hong Kong.


Applicants should:

(a) have a recognised degree;

(b) have at least five years of relevant post-qualification experience, with some of which being gained in tertiary institutions;

(c) have good knowledge of University academic programme administration, preferably in self-financed programme budgeting;

(d) have a good sense of process streamlining and be familiar with the use of technology in administration;

(e) have a good command of both written and spoken English and Chinese, preferably with fluency in Putonghua;

(f) be able to work independently with minimal supervision, creative, initiative, flexible and good at problem-solving; and

(g) have good computer literacy, including Chinese word processing and advanced MS Excel.

Shortlisted candidates will be invited to sit for a written test.

Remuneration and Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement. Applicants should state their current and expected salary in the application.


Please send a completed application form by post to Human Resources Office, 13/F, Li Ka Shing Tower, The Hong Kong Polytechnic University, Hung Hom, Kowloon, Hong Kong or by clicking  . Application forms can be downloaded from http://www.polyu.edu.hk/hro/job/en/guide_forms/forms.php. If a separate curriculum vitae is to be provided, please still complete the application form which will help speed up the recruitment process. Consideration of applications will commence on 3 March 2021 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at http://www.polyu.edu.hk/hro/job/en/guide_forms/pics.php.

PolyU is an equal opportunity employer committed to diversity and inclusivity. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.