International Christian School, Hong Kong, a Private Independent School offering a "through-train" K-12 affordable quality Christ-centered education based on North American school curriculum to over 1,100 multinational English-speaking students, is looking for a suitable candidate to take up the role...

International Christian School, Hong Kong, a Private Independent School offering a "through-train" K-12 affordable quality Christ-centered education based on North American school curriculum to over 1,100 multinational English-speaking students, is looking for a suitable candidate to take up the role to provide quality services in people, processes, and systems by applying biblical values in daily operation.

Head of Finance

Job level Senior
Work exp 15 Years or above
Education Bachelor Degree
Professional Qualification Recognized professional accounting qualification
Skill Finance, Accounting, numeracy skills
Language Chinese - Cantonese, English
Location
Shek Mun
Employment type Full Time
Benefits 5-day week, Dental plan, Gratuity, Insurance plan, Medical plan
Industry Education / Training
Job function Accounting > Accounting / Finance Manager
Education / Training > Others
Published On 23/05/2019

The job holder will work closely with the Head of Schools to achieve objectives related to financial operations as this align with the vision and mission of the school.

 

Key Responsibilities:

 

1. Financial Leadership

  • Advise the Head of Schools and Finance Committee on financial planning, budgeting, cash flow, investment priorities, tuition fee revision and financial policy matters.
  • Lead and strategize supportive functions aligned with the school’s vision and mission, strategy and objectives.
  • Create and interpret financial reports and advise the Head of Schools in financial decision making, highlighting any areas of concern and recommend strategies.
  • Identify and implement cost-saving measures and optimize resource allocation, pursuing new opportunities, and monitoring financial performance.

 

2. Financial Management & Procurement

(a) General

  • Be responsible for managing the daily work of the Finance & Procurement Office and ensure all functions are performed to comply with financial regulations and school’s policy.
  • Review and initiate the development of financial, accounting and procurement policies, procedures and practices in order to strengthen the internal control of its operations.
  • Keep up to date with research and developments related to school efficiency, manage workloads, monitor and develop work systems, determine priorities which may lead to improvements in the day to day running of the school.
  • Assure appropriate systems and procedures are implemented for timely and accurate reporting to the Head of Schools, budget holders and other stakeholders, including regular and ad-hoc reports and forecasting tools.
  • Manage Financial Aid Program and Debenture Program. Review its policies, applications and make recommendations to the Head of Schools and Finance Committee. Coordinate special appeals if necessary.
  • Manage any endowment or seed funds awarded to the school from grant donors. Ensure the grant terms have been respected and the financial reports have been properly prepared.
  • Deal with company secretary for handling company secretarial related tasks (e.g. annual return).
  • Be the contact person in communication with the bank.
  • Provide appropriate financial information in school meetings, parent forum, and other school events as well as to internal staff and external government bodies such as Education Bureau (EdB).
  • Complete and file all required financial reports and taxes.

 

(b) Budgeting & Planning

  • Lead the budget process. Prepare a realistic and balanced annual budget for review by the Finance Committee and approved by the School Management Committee.
  • Work closely with budget holders and give guidance in preparing the annual financial budget (e.g. drafting, designing line items, allocating reserves, etc.).
  • Provide budget holders with quarterly budgetary updates of their accounts and advise them on matters relating to their budgets.
  • Use the agreed budget to actively monitor and control performance to achieve value for money.
  • Propose revisions to the budget if necessary, in response to significant or unforeseen developments.
  • Establish multi-year financial projections that will indicate the trends and requirements of the school development plan and will forecast future year budgets.

 

(c) Operation

  • Streamline operational processes and improve its effectiveness.
  • Oversee fixed asset management to ensure the school’s inventory are well recorded and tracked.
  • Oversee cash flow management and banking activities on a regular basis and to ensure positive cash management.
  • Lead and appraise accounting and procurement system projects and driving process efficiency within the school.
  • Oversee and review finance and procurement related contracts with major vendors, suppliers, consultants, etc.
  • Approve purchase orders, payment as within budget, and establish purchasing procedures, managing receivables and for the accounting and distribution of materials and supplies when they are received.

 

(d) Audit & Compliance

  • Oversee the whole process of annual external audit.
  • Assure prompt investigation, resolution and reporting of all suspected finance management, accounting and transaction irregularities.

 

3. Collaboration & People Development

  • Develop and nurture a collaborative, open, and innovative culture of learning through working with faculty and staff.
  • Build bridges between supportive functions and stakeholders.
  • Responsible for the performance management, identifying training needs and ongoing professional development, updating technical and operational knowledge of all staff within the Finance & Procurement Office.
  • Provide supervision and spiritual support to subordinates in order to maintain good quality of performance and enrich team spirit for accomplishing the visions of the school.

 

Qualification & Experience:

  • Degree holder in Accounting or Business related disciplines, and with a recognized professional accounting qualification.
  • Minimum of 15 years’ finance and other business related experience, including 8 years at a supervisory level.
  • Significant experience working with external auditors, internal controls and compliance-related issues.
  • Experience with school setting or non-profit organization would be desirable.
  • Experience in system enhancement or financial process re-engineering is preferred.

 

Skill & Personality:

  • Strong strategic financial acumen. Strong numeracy skills and a sound understanding of accounting practices.
  • Full working knowledge of all relevant financial and statutory legislation to interpret and suitably apply to the school.
  • Ability to analyze, interpret and explain complex financial data to all levels of stakeholders.
  • Excellent interpersonal skills to disseminate information, deal sensitively and fairly with all stakeholders and suitably resolve conflict where necessary.
  • Able to interact effectively in a culturally diverse community of parents, students, faculty and staff and be able to communicate financial concepts to a range of audiences.
  • Absolute discretion when dealing with confidential information.
  • Possess project management skills.
  • Understanding of tender procedures.
  • Proven ability to meet deadlines in high-paced work environment.
  • Good in organizational management with the ability to lead change and implement strategies effectively. Action-oriented, flexible and innovative approach to operational management. Proactive and energetic in looking for improvements to meet school needs.
  • Ability to organize work and solid supervision experience. Able to inspire and motivate staff.

This is an exciting opportunity which is challenging and full of learning opportunities. Interested parties please apply via our employment webpage at www.ics.edu.hk together with full resume.

We are committed to providing a child safe environment safeguarding and promoting the welfare of children and young people. All applicants must be willing to undergo thorough background checks and child protection screening.

 

All personal data collected will be kept in strict confidence and would only be used for recruitment purpose.