Harrow International School Hong Kong is the first international boarding and day school in Hong Kong. It is the third school in the Harrow family of schools in the Asia region and provides a British independent style of education from Early Years to Year 13 in custom-built facilities in a stunning location...

Harrow International School Hong Kong is the first international boarding and day school in Hong Kong. It is the third school in the Harrow family of schools in the Asia region and provides a British independent style of education from Early Years to Year 13 in custom-built facilities in a stunning location in Hong Kong. The School combines elements of educational philosophy, practice and traditions from Harrow School in London with the international mindedness of a diverse student body in Hong Kong. Having opened in September 2012, the School roll is currently 1260 and the school achieves some of the best results in Hong Kong at A-level and GCSE and pupils go on to study at some of the top universities across the world. Harrow Hong Kong is, however, about much more than academic results and our pupils excel in music, drama, sport and art as well as involving themselves in service to the local community.

Interested parties please send application form and full resume with current & expected salary to recruitment@harrowschool.hk.

Lower School Administrator

Job level Entry
Work exp Minimum 2 Years
Education Diploma / Certificate
Language Chinese - Cantonese, Chinese - Mandarin, English
Location
Tuen Mun
Employment type Permanent
Benefits 5-day week, Medical plan, Shuttle bus
Industry Education / Training
Job function Administration > Clerical / Admin / Operation
Published On 15/06/2018
ref. HISHK/LLA/201806

Job Title: Lower School Administrator        

Job Purpose: To provide seamless administrative and operational support to the office of the Lower School and to provide administrative services

Start Date: As soon as possible

Tenure: Permanent, full-time

Reporting Line: Lower School Office Manager

Job Description

Specific aims and key responsibilities are:

  • Serving the Lower School reception area and providing quality customer service to all visitors, pupils and parents.
  • Handling telephone enquiries from parents, and referring to relevant staff members where appropriate.
  • Generating and maintaining pupil daily attendance reports. Following up with phone calls home to check on any unexplained absences.
  • Managing and maintaining a stationery stock for the Lower School Office.
  • Assisting and producing various and numerous spreadsheets, labels, paperwork and laminating documents required for the Lower School activities and events.
  • Handling catering requests and arranging parking for parents and visitors with Facility Management office.
  • Generating the Lower School Super-Curriculum Activities (SCAs) database and answering enquiries from parents, pupils and teachers.
  • Coordinating and liaising with the Procurement Office for purchasing for the Lower School Office.
  • Handling day to day administration of the Lower School such as data entry, filing, faxing, handling lost and found property.
  • Assisting and providing logistical support to the Lower School teachers for different meetings and events, including but not limited to venue reservation, catering arrangements, etc
  • Undertaking duties as the Head or her delegated representative may reasonably request.

 

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. The post holder will be expected to comply with any reasonable request by the line manager to undertake work of a similar level that is not specified in this job description. This job description may be amended at any time following discussion between the line manager and member of staff, and will be reviewed annually.

The School is committed to safeguarding and promoting the welfare of children. All adults in the School community are expected to follow its Child Protection procedures and are required to undertake safeguarding checks.

Harrow International School Hong Kong reserves the right to recruit at any stage during the selection process.

  

Person Specification

The successful candidate will be likely to fit the following profile:

Qualifications:

  • Higher diploma or above

 

Skills:

  • Excellent communication skills in English and Cantonese; knowledge of Mandarin is highly preferred
  • Excellent organisational, administrative and IT skills
  • Good interpersonal skills with positive and courteous manner
  • Proven problem solving skills and ability to multi-task

 

Experience:

  • A minimum of 2 years working experience in an office environment is required
  • Experience working in a multi-cultural environment would be an advantage

 

Knowledge:

  • Computer literate

 

Personal Qualities:

  • High levels of personal and professional integrity
  • Ability to exercise discretion and confidentiality
  • Ability to work as part of a team and independently
  • Organised and strong attention to details
  • Customer-oriented and a professional approach to internal and external stakeholders at all times
  • Personal warmth to gain the confidence of pupils, staff and parents

 

Attitudes:

  • Self-motivated, with good sense of responsibility
  • Proactive and a positive ‘can do’ approach in all aspects of the role
  • Collaborative approach to team working, both internally and with external vendors
  • Flexible, diligent, positive and enthusiastic
  • Eagerness and willingness to learn and develop new skills, as required by the role
  • High levels of personal presentation, integrity and communication skill

 

All applicants should have in place the right to work in Hong Kong

Application deadline: 25 June 2018  (Apply immediately. Interview will take place on week commencing 25 June 2018)

The application form can be downloaded from https://www.harrowschool.hk/workingatharrow/vacancies. Interested candidates please send a full resume with current and expected salary by email to recruitment@harrowschool.hk. Please state the job title and the reference code “HISHK/LLA/201806" in the subject of your email. Personal data provided by job applicants will be treated in strict confidence and used strictly for recruitment purpose only. Only short-listed candidates will be notified.