The English Schools Foundation (ESF) was established in 1967 and is the largest education foundation in Asia offering a liberal education through the medium of the English language to children of school age. ESF now operates five secondary schools, nine primary schools, two "all-through" Private Independent...

The English Schools Foundation (ESF) was established in 1967 and is the largest education foundation in Asia offering a liberal education through the medium of the English language to children of school age. ESF now operates five secondary schools, nine primary schools, two "all-through" Private Independent Schools, five kindergartens and a school for students with special needs. Our 17,000 students are drawn from over 50 nationalities. Increasingly, our schools are also the destination of choice for local families.

Peak School Website: http://www.ps.edu.hk
Peak School is a community oriented two form entry school with a total enrolment of 360 students. We pride ourselves on being a community school which respects and appreciates the contributions of everyone involved. We value the high levels of parent participation and involvement and see this as an integral part of your child’s education. We are an International Baccalaureate (IB) World School. Through the IB Primary Years Programme, we offer a world class international primary education to students in years 1-6 that develops students’ creativity, confidence and willingness to achieve their personal best.

Office Administrator

Job level Entry
Language Chinese - Cantonese, English
Location
Within Hong Kong
Employment type Full Time
Industry Education / Training
Job function Administration > Clerical / Admin / Operation
Administration > Receptionist
Construction / Property > Operations / Facility / Property Management
Published On 03/05/2019

Responsibilities
Main accountabilities:

  • Organise, operate and maintain the reception area of the School include receiving and greeting visitors and
  • provide them with the appropriate information and assistance.
  • Handle postage, mail delivery, and arrange distribution efficiently.
  • Answer telephone calls courteously, distribute messages, handle enquiries and follow up.
  • Maintain students’ electronic attendance records and liaise with teaching staff.
  • Maintain and filing of school and student files.
  • Collate and prepare School newsletter, documentation for school assembly and send communications to
  • parents from staff and school including e-notices regarding trips, camps and upcoming events.
  • Maintain stationary and office supplies and support sourcing of non plastic resources across the school.
  • Support Finance Officer in collection of cash relating to school/class activities.
  • Provide administrative support to School Office Manager and the rest of the office team.
  • Provide administrative support to classroom activities, including but not limited to, booking of educational
  • visits facilities, trips and camps.
  • Coordinate issues related to site facilities.

Requirements
Competencies required:

  • Proficient in computer skills as well as the ability to use Chinese word processing will be an asset
  • Bilingual in Chinese and English an advantage, fluency in both written and verbal English is essential
  • Competent office administrative organisation skills, attentive to details
  • High level customer service and interpersonal skills
  • Manage time effectively and work under pressure in a busy school office with initiative and self-motivation

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Closing Date: 10 May 2019
For enquiries, please contact Bill Garnett at +852 28497211 or garnettb@peakschool.net.

Applications must be submitted online through https://recruit.esf.edu.hk
Step 1: Go to the Registration tab and register. You will then receive an email with an activation link.
Step 2: When your account has been activated, login to the system and click "Job Listing"
Step 3: Check the box next to the job(s) that you wish to apply for and click "Apply & Continue".

ESF is an Equal Opportunities Employer

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided immediately upon request.

Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.