Office and Administration Manager, Shenzhen

Job level Middle
Work exp Minimum 10 Years
Education Bachelor Degree
Employment type Full Time
Benefits 5-day week, Medical plan, Performance bonus, Transportation allowance, Travel allowance
Industry Trading / Merchandising / Wholesale
Job function Administration > Administration / Operation Manager
Human Resources > HR Director / Manager
Published On 30/08/2019

A creative & premium office supplies company with a sourcing arm in China


This position performs the management of daily general office administration, to work closely and effectively with internal and external parties.


  • Reporting to VP, Asia.
  • Maintain 2 offices’ daily HR and office administration duties according to the standard and local government requirement.

Human Resources

  • Responsible for the recruitment, interview & selection of candidates.
  • Maintain recruitment channel management.
  • Develop and execute the compensation & benefits policies and procedures.
  • Overview monthly payroll operation.
  • Process routine personnel administrations, including new staff enrolment, issuing employment contract and provide company introduction etc.
  • Responsible for keeping leave, attendance record and medical administration.
  • Conduct new hire induction and manage development initiatives.
  • Handle expatriate visa application.


  • Establish and optimize administration policy, SOP.
  • Maintain efficient filing system and record to ensure safekeeping of confidential documents.
  • Oversee IT system such as maintenance and development.
  • Manage physical facilities through China.
  • Organize all kinds of company activities, such as kick off meeting, outing, opening ceremony, family day etc.
  • Supervise and guide admin staff, as drivers, cleaners, receptionists, and office administrators.
  • Select and interact with admin suppliers.
  • Handle US team visits.


  • Oversee accounting, banking, licensing, tax and payroll.
  • Ensure that the company is compliant with all tax and legal obligations.
  • Recording office expenditure and managing budget.
  • Work closely with Finance department and coordinate with external auditor for Tax audit preparation.


  • Degree/Diploma holder in HR Management or Finance/Accounting related disciplines is preferred.
  • At least 10 years working experience in the HR & office administration role.
  • An effective team worker with the ability to work independently and exhibit leadership skills.
  • Familiar with PRC employment ordinances and legislation.
  • Well versed with MS Office.
  • Good command of spoken and written English.
  • Excellent communication and interpersonal skill.
  • Mature, hard-working, detail-minded, well organized and able to work in a fast-paced environment.