The English Schools Foundation (ESF) was established in 1967 and is the largest education foundation in Asia offering a liberal education through the medium of the English language to children of school age. ESF now operates five secondary schools, nine primary schools, two "all-through" Private Independent...

The English Schools Foundation (ESF) was established in 1967 and is the largest education foundation in Asia offering a liberal education through the medium of the English language to children of school age. ESF now operates five secondary schools, nine primary schools, two "all-through" Private Independent Schools, five kindergartens and a school for students with special needs. Our 17,000 students are drawn from over 50 nationalities. Increasingly, our schools are also the destination of choice for local families.

Peak School Website: http://www.ps.edu.hk
Peak School is a community oriented two form entry school with a total enrolment of 360 students. We pride ourselves on being a community school which respects and appreciates the contributions of everyone involved. We value the high levels of parent participation and involvement and see this as an integral part of your child’s education. We are an International Baccalaureate (IB) World School. Through the IB Primary Years Programme, we offer a world class international primary education to students in years 1-6 that develops students’ creativity, confidence and willingness to achieve their personal best.

Office Manager and Admissions Administrator

Job level Middle
Language Chinese - Cantonese, English
Location
Within Hong Kong
Employment type Full Time
Industry Education / Training
Job function Administration > Administration / Operation Manager
Construction / Property > Operations / Facility / Property Management
Human Resources > Compensation & Benefits
Published On 03/05/2019

Responsibilities
The Office Manager and Admissions Administrator is primarily responsible for organising and supervising all of the administrative activities to facilitate the smooth running of the school and office, including managing all Admissions in an efficient and effective manner in accordance with ESF policy.

Main Accountabilities

  • Lead and manage the daily operations of the school and office.
  • Oversee and manage the daily Attendance System in monitoring student absences.
  • Report on Student Enrolment figures and data, including withdrawals, transfers to ESF and Education Bureau.
  • Input, approve and report on monthly payroll for teaching staff, educational assistants and support staff.
  • Assist Management with all aspects of recruitment.
  • Manage all Admissions queries and applications in a timely and efficient manner.
  • Conduct/arrange regular tours and information sessions for prospective families and students.
  • Organise and arrange assessments for applicants and parents.
  • Manage waiting lists relating to availability of places and report to the Principal/Vice-Principal on student
  • numbers and waiting lists.
  • Ensure the ESF central admissions timeline and deadlines for Year 1/Year 7 applications are met.
  • Represent the school at official meetings of the ESF Admissions Group.
  • Provide PA Support to Principal and the School Council.
  • Manager of site supervisor and site workers.
  • Coordinate issues related to site management.
  • Provide team support in building and facilities projects and events on the school premises.

Requirements
Competencies required:

  • Excellent oral and written communication skills in English, with fluency in Cantonese highly desirable.
  • Good understanding of ESF admissions policy and procedures.
  • High level interpersonal and customer service skills with the ability to work with difficult people/ customers.
  • Good IT skills including word processing, database and spreadsheets (experience with Advanced Word, Excel and other Microsoft applications desirable).
  • Reliability; initiative and problem-solving skills.
  • High level organisational skills and the ability to work under pressure.

Experience required:
Business or office Administration degree or similar course an advantage.
Years of relevant experience in a complex customer service role with administrative support experience an advantage.


Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Closing Date: 13 May 2019
For enquiries, please contact Bill Garnett at +852 28497211 or garnettb@peakschool.net.

Applications must be submitted online through https://recruit.esf.edu.hk
Step 1: Go to the Registration tab and register. You will then receive an email with an activation link.
Step 2: When your account has been activated, login to the system and click "Job Listing"
Step 3: Check the box next to the job(s) that you wish to apply for and click "Apply & Continue".

ESF is an Equal Opportunities Employer

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided immediately upon request.

Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.