Paralegal/ Compliance Analyst

Job level Entry
Work exp Minimum 2 Years
Education Bachelor Degree
Location
Causeway Bay
Employment type Full Time
Benefits Dental plan, 5-day week, Housing allowance, Insurance plan, Medical plan, Transportation allowance, Travel allowance, Home office
Industry Internet / Digital / eCommerce
Job function Legal / Professional Services > Others
Legal / Professional Services > Legal & Compliance
Legal / Professional Services > Translation
Published On 20/07/2018

 

1. Scope:

 

· In collaboration with the Global Compliance and Ethics team, responsible for implementing Oracle’s Compliance and Ethics Program and achieving specific program objectives throughout Asia Pacific and Japan region.

· Reports to the Deputy Compliance and Ethics Officer

 

2. Responsibilities:

2.1. Support Functions

· Responsible for administrative support to Deputy Compliance and Ethics officer and GC C&E officer

  • Independent handling of major tasks, business and improvement projects
  • Assist in contacts with compliance key stakeholders (HR, A&C and Other LOBs)
  • Assist in monitoring and implementing compliance policies and business practices
  • Maintain working relations across LOBs

 

2.1. Analyst Functions

· Generate a quarterly Global Compliance Report (“GCR”) that reflects compliance matters reported, in progress and closed in each quarter in a form suitable for presentation to senior management and the Finance & Audit (“F&A”) Committee.

· Prepare system analytics and reporting for senior management on Management Action Plans (MAP) arising from compliance investigations. Collaborate and meet with key stakeholders as required to ensure agreed actions are carried out. Track progress of each (MAP) and enter all updates in EthicsPoint up to its closure.

· Administer the global compliance approvals process for business courtesies, conflicts of interest, and other compliance approvals, and respond to requests for approvals as appropriate.

· Maintain records of approval requests for marketing events, sponsorships, meetings, business courtesies and entertainment, disclosure of conflicts of interest and external engagements in the region. Streamline administration through development of approval tools and effective communications to Oracle employees.

· Generate and process purchase orders, contracts or retention letters and invoices.

· Gain a working knowledge with respect to designated software solutions, specifically the EthicsPoint Case Management system and the Oracle Integrity Helpline, provide application-level expertise to C&E officers, training and documentation, enforce the quality and consistency of the data entered into and/or produced by each, as applicable.

· Maintain the global Compliance & Ethics training calendar and register completed trainings.

· Gain a working knowledge of the anti-corruption laws, stay informed of industry trends and developments in corporate compliance and ethics, consider implications for Oracle’s use of technologies, and make recommendations for improvements.

· Assist in accomplishing Compliance and Ethics Program goals by accepting new responsibilities from time to time, and by exploring opportunities to add value to the organization.

 

 

Preferred Qualifications:

· Undergraduate degree from top institution.

· Experience in the high technology industry as well as previous experience in compliance preferred.

· Integrity and commitment to the highest ethical standards and personal values.

· Superior written and oral communication skills with an ability to communicate and influence effectively at all levels of the organization.

  • Excellent judgment and the capacity to make decisions and give advice and review requests that demonstrates an understanding of the risk/rewards of each situation.
  • Excellent organizational skills and ability to prioritize and balance multiple tasks.

· Proven project management skills and experience, excellent technical skills and the ability to simultaneously handle multiple tasks and prioritize work as needed to meet business requirements.

· Eagerness to learn and take initiative to develop and grow in the role.

· Strong presence and the ability to quickly gain the confidence of business clients.

· Practical and creative problem analysis and resolution skills.

· A high level of passion, self-motivation and commitment to teamwork and client service.

· Fluency in English (written and spoken) required. Additional local language skills strongly preferred

· Willingness to travel in the region on an exceptional basis, if needed.