Senior Purchasing Executive (Ref. 16111101-E3)

Job level Middle
Work exp Minimum 5 Years
Education Bachelor Degree
Location Hunghom
Employment type Full Time
Industry Education / Training
Job function Logistics / Transportation > Supply Chain / Logistics
Merchandising / Purchasing > Purchasing / Procurement / Sourcing
Merchandising / Purchasing > Others
Published On 11/11/2016


Senior Purchasing Executive (Ref. 16111101-E3)


The appointee will be required to take up the purchasing and administrative duties in the Purchasing Unit of the Finance Office with details as follows:

(a) perform/manage the University’s purchasing functions including:-
     - vetting purchase requisitions and specifications of products/services requisitioned, and updating them, if required, to ensure the bidding process is being conducted in a competitive and impartial manner;
     - selecting/reviewing appropriate suppliers for quotation;
     - preparing/reviewing tender invitation documents;
     - compiling/reviewing offer summaries/analyses;
     - liaising and negotiating with users and suppliers;
     - preparing/reviewing tender reports;
     - preparing/reviewing purchase orders and amendments;
     - reviewing waiver requests prior to submission for approval; and
     - approving purchase orders within the limit delegated by the Director of Finance.

(b) follow up dispute cases with suppliers to ensure performance compliance to meet user requirement and/or claim for damages for suppliers’ contractual breach;

(c) ensure the University’s purchasing procedures are being conformed to by sample-checking purchase documents and explaining the principles and details of procedures to users and suppliers;

(d) compile/review purchasing management and statistical reports;

(e) monitor long outstanding purchase requisitions and purchase orders to ensure only active and valid documents are being kept in the purchasing computer system;

(f) supervise the development and maintenance of the supplier database to ensure that particulars of existing suppliers are updated, new suppliers are registered and the long inactive and non-existent ones are removed from the sourcing system;

(g) improve continually the operation of the Purchasing Unit by monitoring and reviewing its working processes and systems regularly, and suggesting enhancement, if any;

(h) assign tasks to junior staff and monitor their performance;

(i) assist in running the Purchasing Unit efficiently and effectively; and

(j) perform any other ad hoc duties as assigned by the Director of Finance or her delegates.


Applicants should have:

(a) a recognised relevant degree plus five or more years of post-qualification experience in Purchasing or other related fields;

(b) extensive specialist/formal training and/or supervisory experience in purchasing and supply management and/or other related areas;

(c) a good command of both written and spoken English and Chinese;

(d) good communication and interpersonal skills; and

(e) a strong team work spirit, an analytical and meticulous mind, and the ability to work under pressure and accomplish tasks within a tight schedule.

Shortlisted candidates will be invited to sit for a written language proficiency test.

[Applicants who have responded to the previous advertisement(s) need not re-apply.]

Remuneration and Conditions of Service 

A highly competitive remuneration package will be offered. Initial appointment will be made on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement. Applicants should state their current and expected salary in the application.


Please submit application form via email to; by fax at 2764 3374; in person to Human Resources Office, 13/F, Li Ka Shing Tower, The Hong Kong Polytechnic University, Hung Hom, Kowloon; or by mail to the above address. If you would like to provide a separate curriculum vitae, please still complete the application form which will help speed up the recruitment process. Application forms can be obtained via the above channels or downloaded from closing date for application is Friday, 25 November 2016. Applicants who are not invited to an interview within two months of the closing date should consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement for recruitment can be found at