SENIOR SECRETARY – US listed B2B media/exhibitions organizer/online portal/5 days work

Job level Senior
Within Hong Kong
Employment type Permanent
Benefits 13-month pay, 5-day week, Discretionary bonus, Guaranteed bonus, Medical plan
Industry Media
Job function Administration > Personal Assistant / Executive Assistant
Administration > Secretary
Media / Advertising > Production / Programming
Published On 15/09/2018
US listed company in B2B media, online portal, exhibitions & trade shows organizers etc – we are looking for SENIOR SECRETARY – with details as follows :
  • Tertiary educated
  • 5-8 years secretarial or personal assistance experience
  • Willingness and flexibility to perform tasks and duties expected and unexpected with a pleasant & professional attitude
  • Strong coordination/collaboration skills necessary
  • Strong written and verbal command of English and Chinese language
  • Interest in exhibitions and trade show business
  • Responsible for providing professional secretarial support to the VP of Exhibitions Division Maintain executive's agenda and assist in planning appointments, management meetings, etc.
  • Handle and prioritize all outgoing or incoming correspondence
  • Make travel arrangements for the VP
  • Prepare budget reports and provide assistance in bookkeeping
  • Handle confidential documents ensuring they remain secure
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
  • Collect reports from various departments; submit consolidated reports to the VP
  • Prioritize & follow through on issues and concerns, including those of a sensitive or confidential nature
  • General secretarial work
  • 5 days work
  • Annual leave : 14 days (max 22 days)
  • Medical benefits
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