About The Hong Kong Jockey Club
The Hong Kong Jockey Club
Founded in 1884, The Hong Kong Jockey Club is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the Government in combatting illegal gambling. In 2017/18, the Club made a record return to the Government of HK$22.6 billion in duty and profits tax and contributed HK$1.2 billion to the Lotteries Fund. Approved charity donations were HK$4.2 billion. The Club is Hong Kong's largest single taxpayer and one of the city’s major employers. Its Charities Trust is also one of the world's top ten charity donors. The Club is always "riding high together for a better future" with the people of Hong Kong.
香港賽馬會(「馬會」)成立於1884年,是致力建設更美好社會的世界級賽馬機構。馬會透過其結合賽馬及馬場娛樂、會員會所、有節制體育博彩及獎券,以及慈善及社區貢獻的獨特綜合營運模式,創造經濟及社會價值,並協助政府打擊非法賭博。2017/18年度,馬會透過各項博彩稅及利得稅,為政府庫房帶來破紀錄的226億港元收入,並向獎券基金撥款12億港元。另外,已審批慈善捐款達42億港元。馬會是全港最大的單一納稅機構,也是香港主要僱主之一,其慈善信託基金位列全球十大慈善捐助機構。馬會將繼續與香港市民「同心同步同進 共創更好未來」。

Systems Project Administration Officer
The Department

The Security & Integrity Department is at the center of our core values in ensuring Integrity is preserved. Our work in Security, Integrity, Anti-Money Laundering, and Anti-Illegal Betting contributes to the Club’s management of financial crime and corruption risks. We strive to maintain a secure environment to ensure the smooth operation of the Club’s business, and uphold honesty and fairness to help to protect horse racing in Hong Kong.

The Job

The job holder reports to Assistant Security Systems Manager (Systems Services). He/she is mainly responsible for security systems administrative works to handle, update and housekeep all documents and records related to different stages of security systems projects, also the daily operation of EAM system (Maximo) to register, update and monitor the security assets, raise request and follow up the repair and maintenance services of security assets, record the associated expense of repair and maintenance for calculating the life cycle cost of different security assets. Assisting the team to conduct annual inventory checking and assets disposal. Providing administrative support to the security systems projects and day-to-day security systems operations.


You will:

  • Process, update and file all documents and records generated by security systems project at different stages from design, tendering, procurement, implementation, UAT, handover, repair and maintenance to disposal in accordance with the Club’s Information Classification & Handling Standard.
  • Register, update and monitor all security assets into the EAM system (Maximo) in accordance with the EAM Policy and Guidelines
  • Initial, follow up and report repair and maintenance service for the security assets through the EAM system.
  • Record and update the accounting of repair and maintenance costs in EAM system for calculating the asset life cycle cost.
  • Assist in annual inventory checking and assets disposal.
  • Provide administrative and clerical support to the project management and daily operation of security systems.
  • Handle day-to-day operation and other duties assigned by the Assistant Security Manager (Systems Services)
About You

You should have:

  • Higher Diploma or above with a minimum five years of administrative and clerical experience in assets and project management; and preference in physical security systems projects or relevant administrative works.
  • Project administrative skills on documents and records management on physical security systems projects;
  • Experienced operational skills on EAM system, preferred Maximo;
  • General administrative and clerical skills on project managements;
  • Good command of both spoken and written English and Chinese;
  • Hands-on experience in MS Windows, MS Office (Words, Excels & Outlook) and Chinese word processing;
  • Excellent communication and interpersonal skills;
  • Understanding of Corporate Security environment
  • Be proficient in handling projects documentation and records, administrative works of project management and assets registration
  • Is trustworthy, dependable, responsible, accountable;
  • Ability to work independently under tight schedule and stressed situations;
  • Interpersonal and communication skills;
  • Good team player
  • Be able to handle various tasks simultaneously and meet deadlines under tight schedule and stressed situations;
Terms of Employment

The level of appointment will be commensurate with qualifications and experience.

Closing Date

Only shortlisted candidates will be notified.

Find out more about this remarkable opportunity today. Visit our website at www.hkjc.com now.
We are an equal opportunity employer.
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