Assistant Admissions Manager (Events and Marketing Team) (Ref. 260804008-IE)

STUDENT ADMISSIONS AND SCHOLARSHIPS OFFICE

Assistant Admissions Manager (Events and Marketing Team) (Ref. 260804008-IE)

Duties

The appointee will be required to:

(a)coordinate the planning and execution of recruitment events and outreach programmes;

(b)develop event work plans, run-downs, timelines, staffing arrangements and operational checklists to support smooth implementation;

(c)liaise with internal stakeholders, faculties, schools, service units, venues, vendors and external partners on event arrangements and follow-up actions;

(d)support budget tracking, procurement, quotation exercises, payment processing and vendor administration for assigned events and activities;

(e)coordinate event registration, participant communications, logistics, on-site operations, post-event surveys and reporting;

(f)monitor progress of assigned projects and identify operational issues, proposing timely solutions to ensure quality and efficiency;

(g)compile event statistics, participation data, feedback and post-event evaluations to support review and future planning;

(h)support cross-team collaboration to ensure event messaging, participant experience and recruitment objectives are aligned; and

(i)perform any other duties as assigned by the Head of Unit or his/her delegates.

The appointee may be required to work beyond normal office hours and travel outside Hong Kong occasionally to participate in duty-related events/activities.

Qualifications

Applicants should:

(a)have a recognised degree or an equivalent qualification;

(b)have at least five years of relevant work experience, preferably in event management, student recruitment, or student development within the higher education sector;

(c)preferably possess experience in managing a small team;

(d)have a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(e)be able to multitask, pay close attention to detail, and work effectively both independently and as part of a team;

(f)have a strong sense of responsibility and be capable of delivering high-quality work under tight deadlines while managing multiple concurrent projects; and

(g)be able to leverage AI tools for marketing-related tasks and analysis.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management). The closing date for application is 11 August 2026. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.