Assistant Manager (Institutional Relations & Overseas Associations) (Ref. 260914006-IE)

Global Engagement Office

Assistant Manager (Institutional Relations & Overseas Associations) (Ref. 260914006-IE)

Duties

The appointee will be required to:

(a) support the expansion and development of PolyU's overseas alumni network;

(b) identify, recruit, and engage alumni to serve as PolyU’s overseas connection points and/or ambassadors, and support their ongoing activities and regional engagement and management;

(c) plan, coordinate, and execute overseas alumni networking events and engagement activities, and host visiting overseas alumni on the PolyU campus;

(d) maintain regular liaison with overseas association committee leaders and external stakeholders;

(e) develop and implement strategic promotional campaigns and social media outreach initiatives to increase international alumni participation;

(f) oversee the management and segmentation of international alumni records, track engagement metrics, ensure compliance with global data privacy requirements, and deliver analytical reports to support strategic outreach efforts;

(g) explore potential non-local internships and other learning opportunities for PolyU students through the overseas alumni network;

(h) facilitate connections between overseas alumni and PolyU exchange students;

(i) support the long-term strategic development of the University’s global alumni community;

(j) support the handling of the University’s agreements with partner institutions; and

(k) perform any other duties as assigned by the Director of Global Engagement or his/her delegates.

Qualifications

Applicants should have:

(a) a recognised degree or an equivalent qualification;

(b) at least five years of post-qualification experience in alumni relations, stakeholder engagement, or event management with substantial experience in working with overseas organisations, preferably institutions and diverse populations;

(c) demonstrated experience in project administration, including budgeting, resource allocation, and maintaining accurate documentation and records throughout the project lifecycle;

(d) demonstrated experience in developing and delivering marketing, promotional, or social media outreach campaigns aimed at engaging a dispersed or international audience;

(e) substantial experience in data management, interactive dashboards, including analytical reporting to support strategic decision-making;

(f) proficiency in MS Office and strong knowledge of IT applications;

(g)demonstrate familiarity with data privacy compliance requirements;

(h) an ability to manage multiple projects concurrently with tight timelines, while liaising effectively with a wide range of internal and external stakeholders; and

(i) an excellent command of both written and spoken English and Chinese, with fluency in Putonghua.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management).  Consideration of applications will commence on 28 September 2026 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.