EXECUTIVE ASSISTANT - external communications & public affairs (Sheung Wan Family Office)

Company Overview 公司概覽

• We are a small but dynamic single-family office based in Hong Kong with a global outlook.

• 我們是一家位於香港的小型但充滿活力的單一家族辦公室，並具備國際視野。

• Our interests cover traditional businesses, investments, venture capital, real estate, lifestyle and hospitality, as well as international direct investments.

• 我們的業務涵蓋傳統業務、投資、風險投資、房地產、生活及酒店業，以及國際直接投資。

• This Executive Assistant role is an important support position that helps the Managing Director manage business, external affairs, and public responsibilities effectively.

• 此職位是一個重要的支援職位，協助董事總經理有效處理業務、對外事務及公職相關事宜。

Role Mission 崗位使命

• Support the Managing Director in external communication and liaison work, including coordination with government departments, trade or business associations, and other external parties related to public duties.

• 支援董事總經理的對外溝通及聯絡工作，包括與政府部門、商會或工商協會，以及其他與公職相關的外部單位協調聯繫。

• This role is highly suitable for someone with experience supporting a boss in public office or public affairs work.

• 此職位非常適合曾協助上司處理公職或公共事務的人選。

Role Summary 崗位簡介

• Support the Managing Director in external communication, liaison, meeting coordination, and public affairs support.

• 負責支援董事總經理的對外溝通、聯絡、會議安排及公務支援工作。

• This role is mainly focused on outside-facing work and will work closely with the Managing Director on public duties, stakeholder communication, and coordination with external parties.

• 此職位主要負責對外工作，並會與董事總經理緊密合作，處理公務、持份者溝通及外部聯繫協調。

• We have two Executive Assistants in the team: this role is focused on external communication, while the other Executive Assistant is responsible for internal office support and daily administration.

• 團隊內設有兩位助理：此職位主要負責對外溝通，而另一位助理則負責內部辦公室支援及日常行政工作。

Job Description 工作職責

• Support the Managing Director in external communication and liaison work.

• 支援董事總經理的對外溝通及聯絡工作。

• Coordinate with government departments, trade or business associations, and other external parties.

• 與政府部門、商會或工商協會，以及其他外部單位進行聯絡及協調。

• Work closely with external consulting firms, including PR firms, legal firms, and financial institutions, to support the Managing Director’s business and public affairs activities.

• 與外部顧問公司緊密合作，包括公關公司、律師行及金融機構，以支援董事總經理的業務及公共事務活動。

• Assist with matters related to the Managing Director’s public duties.

• 協助處理與董事總經理公職相關的事宜。

• Manage external meetings, appointments, and related follow-up actions.

• 安排對外會議、約見及相關跟進工作。

• Prepare correspondence, reports, notes, and presentation materials.

• 準備信函、報告、會議記錄及簡報材料。

• Help organize events, meetings, and stakeholder communication.

• 協助籌備活動、會議及持份者溝通工作。

• Liaise with business partners, service providers, and internal teams as needed.

• 按需要與業務夥伴、服務供應商及內部團隊聯絡。

• Maintain confidentiality and handle sensitive matters with care.

• 保持高度保密，謹慎處理敏感事宜。

• Work closely with the other Executive Assistant to ensure smooth support between external and internal functions.

• 與另一位助理緊密合作，確保對外及對內支援工作順暢銜接。

Ideal Candidate 理想人選

• At least 8 years of experience as an Executive Assistant, private secretary, project officer, or in a similar support role.

• 至少具備 8 年行政助理、私人秘書、項目主任或相關支援職位經驗。

• Experience supporting a senior boss in public office or public affairs is highly preferred.

• 曾協助上司處理公職或公共事務者優先考慮。

• Experience in a family office, private office, PR, consulting, or fast-moving business environment is an advantage.

• 具家族辦公室、私人辦公室、公關、顧問公司或節奏較快商業環境經驗者為佳。

• Good written and spoken English, Chinese, Cantonese and Mandarin.

• 良好的英語、中文、廣東話及普通話書寫與口語能力。

• Strong sense of responsibility, discretion, and professionalism.

• 具高度責任感、保密意識及專業操守。

• Bachelor’s degree in Business, Communications, or a related discipline is preferred.

• 持有商業、傳播或相關學士學位者優先。

Terms & Benefits 薪酬及福利

• 5-day work week.

• 每週工作 5 天。

• Medical insurance.

• 醫療保險。

• Performance bonus.

• 績效花紅。

• Work-life balance culture.

• 重視工作與生活平衡的文化。

TO APPLY for this job or similar jobs :

Please email your CV with salary expected to 立即應徵

JPC Recruiting Services was established in 1990 and is a Hong Kong–based recruitment firm providing general recruitment and executive search services.
JPC Recruiting Services 於 1990 年成立，是一家總部設於香港的專業招聘公司，提供招聘及獵頭服務。

All personal data collected from job applicants will be used strictly for recruitment purposes only. Your privacy is fully protected, and your personal information will not be disclosed, leased, or sold to any third party.
本公司所收集的求職者個人資料僅作招聘用途。閣下的私隱將獲得嚴格保障，個人資料絕不會被披露、出租或出售予任何第三方。