Executive Assistant (Ref. 261021008-IE)

DEPARTMENT OF PHYSICS AND MATERIALS

Executive Assistant (Ref. 261021008-IE)

Duties

The appointee will be required to:

(a) provide support for the management of students and programmes;

(b) assist in organising visits, meetings and departmental activities;

(c) maintain various databases/websites effectively;

(d) liaise with internal and external parties;

(e) render assistance for the daily operation of the Unit; and

(f) perform any other duties as assigned by the Head of Unit or his/her delegates.

Qualifications

Applicants should have:

(a) a recognised degree, preferably with relevant post-qualification work experience;

(b) a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(c) good computer literacy, including proficiency in Microsoft Office and Chinese word processing;

(d) good organisational, analytical, communication and interpersonal skills; and

(e) a high level of self-motivation and the ability to work independently.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 30 October 2026 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.