Executive Assistant (Ref. 261102012-IE)

DEPARTMENT OF LANGUAGE SCIENCE AND TECHNOLOGY

Executive Assistant (Ref. 261102012-IE)

Duties

The appointee will be required to:

(a) provide administrative support to academic programmes, teaching and learning activities, and related centralised exercises such as admission, class time-tabling and subject registration;

(b) assist in the organisation of meetings, seminars and activities;

(c) handle enquiries and liaise with internal and external parties;

(d) compile statistical reports and maintain databases for the department;

(e) provide support in office management and daily operations of the General Office; and

(f) perform any other duties as assigned by the Head of Department or his/her delegates.

Qualifications

Applicants should:

(a) have a recognised degree with relevant post-qualification work experience;

(b) have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(c) have good computer literacy, including Microsoft Office and Chinese word processing;

(d) have good organisational, communication and interpersonal skills;

(e) have the qualities of a good team player with a strong sense of responsibility; and

(f) be self-motivated, attentive to detail and able to work independently.

Preference will be given to those with solid relevant work experience in tertiary institutions.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be made on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application
 

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general). Consideration of applications will commence on 9 November 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.