Facilities Manager (Contract & Cost Management) (FMO) (Ref: 260022X)

We are now looking for a suitable person to fill the following position in the Facilities Management Office:    

Facilities Manager (Contract & Cost Management) (FMO) (Ref: 260022X)

Major Duties and Responsibilities 

The appointee will be responsible mainly for the following:

• Reviewing and establishing in‑house, project‑wide standards for cost planning and budget control, and developing monitoring mechanisms to track expenditure, flag variances and support timely management intervention across all projects;

• Formulating comprehensive budgets and cost plans, and preparing detailed cost estimates and analyses for new works, subcontracting, variation works and minor/maintenance projects;

• Monitoring project expenditure against approved budgets and advising the project team on cost‑effective and value‑added solutions;

• Reviewing existing systems, tendering processes and pricing strategies to ensure optimal cost‑effectiveness; 

• Preparing estimates, specifications and tender documents;

• Carrying out pre‑qualification and selection of consultants and contractors;

• Managing the tendering process for works, supplies and subletting of contracts, and preparing tender analyses, reports and recommendations to the Tender Board or other appropriate authorities;

• Participating in the selection and appointment of consultants and contractors; 

• Carrying out measurement of works and valuation of interim payments and variations;

• Checking quotations, variations, payment bills and claims, and overseeing final account settlements;

• Liaising and coordinating with consultants on contract administration matters;

• Managing and supervising the performance of consultant quantity surveying firms and contractors in cost and contractual aspects; 

• Liaising with government authorities, consultants, contractors and internal parties on project progress;

• Providing professional advice and recommendations to facilitate management discussions and decision‑making;

• Maintaining comprehensive project records and preparing regular progress and cost reports;

• Implementing proper control procedures to ensure full compliance with established University guidelines and policies;

• Assisting the Quantity Surveying Manager in the implementation, monitoring and supervision of critical assignments; and

• Performing any other duties as assigned by supervisors.

Candidates

Candidates should possess the following qualifications, experience and competence: 

• A recognised degree in Quantity Surveying, Construction Economics or a related discipline;

• Corporate membership of the Hong Kong Institute of Surveyors (MHKIS) in the Quantity Surveying Division, or equivalent;

• At least 10 years' relevant post‑qualification experience in quantity surveying, contract administration and cost management;

• Proven experience in handling medium to large‑scale education, institutional, hostel, office or asset enhancement projects;

• Solid experience in tender preparation and assessment; 

• Strong technical knowledge of measurement, cost estimating, construction technology, contracts and construction law;

• Familiarity with building regulations and related statutory requirements;

• Strong leadership and project management skills, with the ability to lead and manage teams, consultants and contractors and to handle a complex and varied workload;

• Excellent communication, presentation and interpersonal skills, with a service mindset;

• Good command of written and spoken English and Chinese, preferably including Putonghua; 

• Self‑motivated team player with strong attention to detail and the ability to perform under pressure; 

• Preference will be given to candidates with quantity surveying experience gained in both developer and consultancy firms; and

• Proficiency in AutoCAD and MS Office applications is a plus.

Terms and Conditions for Appointment

An attractive remuneration package, including basic salary, an end-of-contract gratuity, and a discretionary incentive payment, where applicable, will be offered to the right candidates. Generous annual leave, staff-development sponsorships, medical and dental benefits, and life insurance coverage will also be provided.

To Apply

Candidates who are interested in joining us may submit their applications via the University’s eRecruitment System.

https://hkmu.taleo.net/careersection/ex_full_time/jobapply.ftl?lang=en&job=260022X

Closing date of application: 2 Oct 2026

The personal data collected will be used for the purpose of considering your application for employment.  For details, please refer to the “Personal Data (Privacy) Notice for Job Applicant” on the University’s website. If you are not contacted by the University within eight weeks from the closing date of application, you may assume that your application was unsuccessful. The University will continue to review applications until the position(s) is/are filled.