TENDER EXECUTIVE, GOVERNMENT TENDER - pharmaceutical company / generic medicines (TST)

Company Overview

• We are a well-established pharmaceutical company with a strong focus on generic medicines and public-sector business in Hong Kong and Macau. The company is dedicated to supplying high-quality, reliable, and cost-effective pharmaceutical products to healthcare institutions through tender and institutional channels.
• With a deep understanding of the public procurement environment, the company works closely with the Hospital Authority, Department of Health, and other government-related bodies to support the continuous supply of essential medicines. Its business model emphasizes long-term partnerships, operational reliability, regulatory compliance, and responsive service to healthcare stakeholders.

Role Mission

• This role will support the tender team in managing tender administration, document preparation, submission coordination, and post-award follow-up for public-sector pharmaceutical contracts.
• This role is responsible for assisting with day-to-day tender operations, maintaining accurate records, coordinating with internal teams and external stakeholders, and ensuring all tender activities are completed accurately and on time.

Role Summary

• This position supports the Tender Manager in handling tender documentation, submission logistics, database maintenance, and contract tracking.
• The successful candidate will work closely with internal departments, logistics partners, and external stakeholders to ensure smooth and compliant tender execution.

Job Description

• Assist in the preparation and submission of tender documents, including forms, supporting materials, and compliance documents.
• Follow up on tender deadlines, outstanding documents, approvals, and submission status.
• Maintain and update tender records, including bid details, outcomes, pricing references, and contract expiry dates.
• Coordinate with internal teams on product information, pricing inputs, stock availability, and supporting documents.
• Support communication with government procurement teams, hospital clusters, and related stakeholders on tender matters.
• Assist in handling enquiries, clarification requests, and administrative follow-up related to tender submissions.
• Support contract monitoring, including order tracking, delivery follow-up, and supply status updates.
• Help prepare regular reports on tender progress, submission status, and contract records.
• Assist in gathering market information, competitor pricing, and tender cycle updates for team reference.
• Coordinate with logistics or supply chain partners on tender-related operational matters when required.
• Support audits, document checks, and compliance-related requests from internal or external parties.
• Perform ad hoc duties assigned by the Tender Manager.

Ideal Candidates

• 2 to 4 years of experience in tender administration, sales support, procurement support, or related roles.
• Experience in pharmaceutical, healthcare, or public-sector tender work will be an advantage.
• Familiarity with Hong Kong public procurement processes, Hospital Authority, Department of Health, or government-related tender procedures is preferred.
• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.
• Good command of written and spoken English and Chinese.

Terms & Benefits

• 5-day work week
• 12 days of annual leave
• Medical insurance
• Performance bonus