Project Officer (Ref. 260806012-IE)

ALUMNI AFFAIRS OFFICE

Project Officer (Ref. 260806012-IE)

Duties

The appointee will be responsible for:

(a )supporting the management of interest groups and engagement activities, coordinating theme-based and networking events to engage alumni and former staff, and strengthen their relationship with the University;

(b) providing secretarial and administrative support to the Federation of The Hong Kong Polytechnic University Alumni Associations and its committees, and liaising with its members;

(c) assisting in the planning and organisation of major alumni initiatives and events, including the ASPIRE Young Alumni Mentorship Programme, Homecoming, Alumni Week, and other related activities;

(d) preparing promotional materials, managing and updating websites and other digital channels; and

(e) performing any other duties as assigned by the Director of the Unit and/or his/her delegates.

The appointee will be required to work outside normal office hours from time to time, including evenings and weekends, to support events and programmes.

Qualifications

Applicants should:

(a) hold a recognised degree, with at least four years of post-qualification work experience in areas such as event management, relationship management, membership services, marketing, communications and/or related fields;

(b) have relevant experience in secretarial support, administration, project coordination or alumni relations;

(c) possess an excellent command of written and spoken English and Chinese (including Putonghua), sound knowledge of and hands-on experience in IT applications such as MS Office, Canva and photo editing tools; knowledge of graphic design and layout design would be a definite advantage;

(d) have good planning, organisational and problem-solving skills, with strong attention to detail; be proactive, creative and highly efficient; and

(e) possess good interpersonal and communications skills, be a good team player, and be able to work independently and meet tight deadlines.

Shortlisted candidates will be invited for an interview and a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general). Consideration of applications will commence on 13 August 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.