Assistant Officer (Administration)

Key Responsibilities

• Process and review procurement applications in accordance with established rules, guidelines and procedures; provide recommendations on tender/quotation reports and respond to internal enquiries on procurement matters

• Administer tender and quotation exercises, including handling submissions and enquiries, maintaining relevant records, and supporting related administrative arrangements

• Process purchase orders, invoice matching, supplier and fixed-asset records in relevant systems, and maintain proper filing of supporting documents

• Conduct end-to-end procurement of centralised administrative items, including preparing requests for quotation/tender, confirming specifications, placing orders, and monitoring production and delivery

• Manage inventory and stores, including stock replenishment, issue control and maintenance of relevant records; administer relevant ordering arrangements and support internal activities as required

• Prepare procurement, inventory, sales and other statistical reports

• Assist in annual budget preparation, budget input and monitoring, year-end accruals, petty-cash reporting and petty-cash control

• Provide general administrative, records-management and logistics support, and perform any other duties as assigned by supervisors
  

Requirements

• University degree

• Qualification in procurement and supply management an advantage

• At least 2 years of relevant working experience in procurement and administrative duties

• Proficiency in MS office applications; experience in procurement or financial system preferred

• Good communication, interpersonal and organisational skills

• Good command of both written and spoken English and Chinese
  

Remuneration Package

A competitive remuneration package will be offered to the successful candidate, with flexibility to take account of additional experience and qualifications.  Fringe benefits include medical and dental benefits, paid annual leave and provident fund benefits.

How to apply

You may submit an application via one of the following channels:

1. Online application

2. By Mail

Send in the hard copy application form (available either at the HKMA’s reception counter or website https://www.hkma.gov.hk) to:

Recruitment Officer

Hong Kong Monetary Authority

55/F., Two International Finance Centre

8 Finance Street, Central, Hong Kong

Copies of transcripts together with a full résumé including details of past experience should be attached to the application.  Please mark your correspondence address and the position applied for on the envelope.

Completed application should reach the HKMA, via the designated submission channel, by 3 October 2026.  Applicants may wish to submit their applications in advance of the deadline to allow for any unexpected delays, e.g. with internet traffic, including file size restrictions and system maintenance downtime.  Those not contacted by the HKMA within three months from the closing date for applications should consider their applications filed for future reference.

Personal data provided by applicants will be used strictly in accordance with our personal data policies, a copy of which will be provided upon request.  You may contact the Recruitment Officer at the above address.

The HKMA is an equal opportunities employer.  More information on the HKMA can be found at the website https://www.hkma.gov.hk.

The Online Application System is scheduled to perform regular system maintenance from Hong Kong time 6:00 a.m. to 8:00 a.m. every Wednesday.  During this time, online application will not be available.