Assistant Officer (Administration Department)

Responsibilities

• Procurement & Sourcing

1. Handle sourcing, vendor evaluation, and quotation comparison;

2. Prepare and process purchase orders, contracts, and procurement records;

3. Liaise with suppliers to negotiate terms, pricing, and delivery schedules;

4. Maintain accurate documentation for audit and reporting purposes;

5. Monitor procurement compliance and uphold high ethical standards;

6. Resolve supplier issues, delays, or discrepancies in orders;

7. Support inventory management and ensure timely replenishment of supplies.

Reliver at Reception Counter

1. Greet and assist visitors, clients, and staff courteously;

2. Answer and direct phone calls, emails, and inquiries promptly;

3. Handle incoming and outgoing documents, parcels, and deliveries;

4. Maintain visitor logs and ensure security procedures are followed;

5. Provide support in scheduling meeting rooms and coordinating appointments;

6. Cover reception duties during designated hours, ensuring uninterrupted service.

Any ad hoc duties as required

Requirements

• Diploma or above in any disciplines;

• 2-3 years of relevant working experience, preferably in purchasing, procurement, or administrative support in a corporate or NGO setting;

• Ability to work in proactively, with a high level of integrity and transparency in all dealings;

• Excellent communication skills and the ability to interact courteously with stakeholders, including but not limited to colleagues and vendors;

• Proficiency in MS Office (Word, Excel, PowerPoint) and Chinese word processing;

• Good command of both written and spoken English and Chinese (including Mandarin).