Executive Officer (Ref. 261007009-IE)

OFFICE OF THE VICE PRESIDENT (RESEARCH)

Executive Officer (Ref. 261007009-IE)

Duties

The appointee will be required to:

(a) provide comprehensive administrative support to the Vice President (Research) [VP(R)], including drafting correspondence and handling sensitive and confidential issues in a professional manner;

(b) act as a point of contact with internal academic and administrative units, government bodies, as well as local and non-local external organisations, to ensure seamless communication and fostering collaboration among various stakeholders;

(c) provide secretarial and logistic support to committees and working groups, such as arrangement of meetings, preparation of minutes, notes and reports;

(d) assist in the coordination and implementation of various engagements;

(e) support the operation and administration of the Office; and

(f) perform any other duties as assigned by VP(R) or his delegates.

Qualifications

Applicants should:

(a) have a recognised degree;

(b) have at least five years of solid and relevant post-qualification administrative experience at supervisory level, preferably with some years of experience gained in sizable organisations or tertiary institutions;

(c) have excellent communication and interpersonal skills as well as computer literacy;

(d) have an excellent command of both written and spoken English and Chinese, with proficiency in Putonghua;

(e) be meticulous and have good analytical, problem-solving and organisational skills; and

(f) be pleasant, proactive, independent and able to work under pressure.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  

Application

Please submit an application through PolyU’s career website https://jobs.polyu.edu.hk/management.  Consideration of applications will commence on 21 October 2026 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.