We are seeking a highly organized and proactive Executive (Project) to join our Credit Union. You will play a key role in planning, coordinating, and executing a variety of events, including our Annual General Meeting (AGM), and other internal/external
functions.
Major Responsibilities:
- Event Planning & Coordination: Manage the end-to-end process for assigned events (AGM, other internal/external functions, etc.), from concept to completion.
- Venue & Logistics Management: Research, negotiate with, and secure suitable venues. Oversee all logistical arrangements (e.g., seating plans, audio-visual equipment, etc).
- Vendor Sourcing & Management: Obtain competitive quotations and manage relationships with various vendors (venues, caterers, printers, merchandise suppliers, transport providers, etc.). Process purchase orders and invoices.
- Budget Tracking: Assist in managing event budgets, track expenses diligently, and ensure cost-effectiveness.
- Ticket & Registration Management: Design and implement efficient systems for event registration, ticket distribution (physical or digital), etc.
- Souvenir & Collateral Procurement: Source, order, manage inventory, and distribute event-related souvenirs and collateral (e.g., calendars, name tags, etc).
- On-Site Event Support: Provide hands-on support during events to ensure smooth execution and handle any arising issues promptly.
- Communication & Stakeholder Liaison: Maintain clear and timely communication with internal stakeholders and external partners (vendors, suppliers). Prepare event briefings and updates.
- Post-Event Evaluation: Assist with post-event tasks, including feedback collection, expense reconciliation, and reporting.
- Administrative Support: Handle general administrative duties related to event projects (filing, minutes, correspondence, database management). Supervise and manage the Project Team;
Requirements:
- Degree/ Higher Diploma holder in Event Management, Hospitality, Marketing, Business Administration or related discipline;
- Proven experience (minimum 2-4 years) in event coordination, project administration, or a similar role is essential. Experience in corporate events (AGMs, seminar functions) is a strong advantage.
- Exceptional organizational and project management skills, with the ability to manage multiple tasks and deadlines simultaneously.
- Strong negotiation skills and experience in vendor sourcing and management.
- Meticulous attention to detail and a high level of accuracy.
- Excellent written and verbal communication skills in English and Chinese.
- Problem-solving skills and the ability to remain calm and proactive under pressure. Team player with a positive, can-do attitude and a strong sense of responsibility.
Area: Kwai Hing
5-day work week
Competitive salary & benefits package, Medical insurance,
Immediate Available will be an advantage
Please email your resume and stating the current & expected salary to Apply Now for application.
Job details
- Work Exp
- 2 Years
- Education
- Diploma / Certificate
- Industry
- Government / Civil Services / Public Sector / Public Utilities
- Job Function
- Administration > Administration / Operation Manager, Administration > Clerical / Admin / Operation, Administration > Others
- Language
- Chinese - Cantonese, English
- Location
- Kwai Hing
- Employment Type
- Full Time
- Benefits
- 5-day week
- Published On
- 10 Jul 2026
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