Purchasing Executive (Ref. 261008003-IE)

FINANCE OFFICE

Purchasing Executive (Ref. 261008003-IE)

Duties

The appointee will be required to:

(a) provide administrative support for inventory management operations, including coordinating periodic stock-taking exercises, monitoring inventory movements and conducting inventory reconciliations;

(b) liaise with internal units and external parties on inventory-related matters, including stock transfers, disposal arrangements and vendor coordination;

(c) prepare Requests for Quotations (RFQs), evaluate quotations received for obsolete, surplus and high-value inventory items;

(d) provide administrative and coordination support for contract management activities, including monitoring contract validity and coordinating renewal of blanket agreement;

(e) maintain proper records of inventory movements, stock transactions, disposals, procurement activities and contract documentation to support audit exercises; and

(f) perform any other duties as assigned by the Director of Finance or his delegates.

Qualifications

Applicants should have:

(a) a recognised degree;

(b) at least two years of post-qualification work experience in purchasing or other related areas, preferably gained in the tertiary education sector;

(c) knowledge of inventory control principles, procurement procedures, asset disposal processes, and internal control requirements;

(d) strong analytical, organisational and problem-solving skills, with a high level of accuracy and attention to details; 

(e) good communication and interpersonal skills, with a positive and professional attitude when liaising with internal and external stakeholders;

(f) proficiency in Microsoft Office applications, particularly Excel, with hands-on experience in advanced functions, including VLOOKUP, PivotTables and spreadsheet analysis for inventory reporting;

(g) good command of both written and spoken English and Chinese; and

(h) the ability to work both independently and collaboratively in a team.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 22 October 2026 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.