Library Assistant I (Acquisitions) (Ref. 260714014-IE)

PAO YUE-KONG LIBRARY
 
Library Assistant I (Acquisitions) (Ref. 260714014-IE)
 
Duties
 
The appointee will be required to:  
 
(a) monitor library budget and prepare financial reports on general expenses, equipment and software;
 
(b) manage purchase requisitions, purchase orders, direct purchase and petty cash;
 
(c) liaise with suppliers and handle enquiries regarding material purchase;
 
(d) coordinate book receiving and invoicing, liaise with vendors regarding book selection and delivery issues, and liaise on book and journal binding issues;
 
(e) organise holding check and book selection;
 
(f) handle replacement orders for billed/missing items;
 
(g) oversee maintenance, disposal and transfer of Library’s equipment and furniture and maintain inventory record;
 
(h) coordinate general administration and supervise daily operation of the team; and
 
(i) perform any other duties as assigned by the University Librarian or her delegates.
 
Qualifications
 
Applicants should:
 
(a) have a recognised degree, or a recognised Certificate or Diploma or an equivalent qualification plus not less than three years of relevant experience, or five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics, or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects/"Attained" in Applied Learning subjects/Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics plus not less than eight years of relevant experience;
 
(b) preferably have operational and supervisory experience in an academic library setting;
 
(c) be familiar with integrated library systems (such as Ex Libris Alma) and financial systems (such as Oracle Financials), which are highly desirable;
 
(d) have the qualities of a good team player with a strong sense of responsibility and a proactive mindset;
 
(e) have good supervisory, interpersonal and communication skills; and
 
(f) have a good command of both written and spoken English and Chinese. 
 
Conditions of Service
 
A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  
 
Application
 
Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 28 July 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.
 
PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.