Executive Officer (Ref. 260727003)

RESEARCH AND INNOVATION OFFICE 
 
Executive Officer (Ref. 260727003)
 
Duties
 
The appointee will be required to:
 
(a) handle research grant and project matters, including those of the Chinese Mainland, which involve coordination of research grant applications, progress monitoring of research projects and submission of reports to external funding bodies;
 
(b) coordinate the submission/provision of research-related data and perform data analysis;
 
(c) review grant-related contracts and agreements;
 
(d) provide support to research-related committees;
 
(e) provide administrative support and assist in organising activities for the Office and other research-oriented units when needed;
 
(f) liaise with internal and external stakeholders in matters of research grants and contracts;
 
(g) supervise junior staff;
 
(h) coordinate and supervise all aspects of administration of the Office; and
 
(i) perform any other duties as assigned by the Director of Research and Innovation or his/her delegates.
 
Qualification
 
Applicants should:
 
(a) have a recognised degree;
 
(b) have at least five years of post-qualification administrative experience, preferably in research administration within a higher education setting;
 
(c) have good ability in supporting committee work;
 
(d) have experience/ability in improving operations efficiency;
 
(e) have an excellent command of both written and spoken English and Chinese, and fluency in Putonghua;
 
(f) possess good knowledge of using office computer software and applications, with experience in development and maintenance of computer application system being a distinct advantage;
 
(g) have excellent interpersonal and communication skills as well as good analytical skill; and
 
(h) be proactive and able to work independently.
 
Shortlisted candidates will be invited to sit for a written test.
 
Applicants who have responded to the previous advertisement need not re-apply. 
 
Conditions of Service
 
A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  
 
Application 
 
Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management).  Consideration of applications will commence on 3 August 2026 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/. 

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.