Facilities Officer - Global Workplace Solutions

Job level Middle
Work exp No work experience
Education Associate Degree
Location Hong Kong
Employment type Full Time
Industry Architecture / Construction / Engineering / Quantity Survey
Job function Construction / Property > Operations / Facility / Property Management
Construction / Property > Electrical & Mechanical Engineering
Construction / Property > Building & Construction
Published On 14/10/2016
ref. 3726_34973
Facilities Officer - Global Workplace Solutions
To source for a capable and independent professional providing support to the Facility Manager and the client in the delivery of general Facilities Management functions. RESPONSIBILITIES
*Handle administration, updating documents and coordination of all facilities management functions, including cleaning & janitorial, office facilities maintenance, office supplies and key management services
*Apply vendor purchase orders and payments using available systems, generate reports, support office admin work; invoice review, cost tracking, relating purchasing requests, liaising with vendors for providing maintenance and office supplies at minimal cost and to streamline office administration procedures to maintain a quality operation culture
*Conduct regular site inspections as and when required; good interacting skill with end-users
*Manage the Helpdesk request and close-out work orders
*Assist in the monitoring of vendor performance; ensuring services are delivered in accordance with the contract and to agreed standards;
*Perform regular inspection of office premise and interacting with end users' requests
*Ensure compliance with all Health and Safety, Environment and Risk Management policies and procedures that relate to the premise
*Update Occupancy Plan /Layout (occupancy info capturing, layout changes update, space planning walk-through etc);
*Coordinate Move management
*Facilitating role for significant project management and leasing liaison with landlord
*Support 24/7 emergency call out services
*Backup team member during their absence
*Perform duties as and when required by client or reporting manager
*3 years above relevance experience in Facilities Management or related field, with commercial working experience is preferred;
*Process a customer-service orientated approach to problem resolution and sustainable in high demanding working environment;
*Team player with pleasant disposition;
*Strong in administration work, organized and detail oriented;
*Proficient in both written and spoken English
*Proficient in MS Office suite and especially MS PowerPoint, Word and Excel.