Company Overview
Hong Kong-based healthcare company specializing in the distribution of professional medical devices and healthcare solutions for business customers.
The company serves a range of B2B clients, including private clinics, healthcare centres, health screening centres, medical service providers, and other professional healthcare organizations.
With an expanding customer network and product portfolio, the company offers a fast-paced and entrepreneurial working environment. This is an excellent opportunity for a detail-oriented sales administration professional to support daily sales operations and contribute to efficient customer service delivery.
Role Mission
To provide accurate, timely, and efficient sales administration support, ensuring smooth follow-up from customer enquiry and quotation through to order processing, invoicing, delivery, and after-sales coordination.
Role Summary
As the Sales Coordinator, you will support the sales team and manage daily sales administration activities. Your primary focus will be sales follow-up, customer communication, document preparation, order coordination, and maintaining accurate sales records.
You will work closely with customers, business partners, suppliers, logistics providers, and internal teams to ensure that quotations, agreements, orders, invoices, receipts, and related documentation are prepared and processed accurately and on time.
The role is ideal for a well-organized and responsible candidate who enjoys coordinating multiple tasks and providing reliable administrative support in a healthcare business.
Job Description
Provide day-to-day sales administration and coordination support to the sales team.
Follow up on customer enquiries, quotations, orders, delivery schedules, and outstanding matters.
Prepare and process sales documents, including quotations, proposals, agreements, invoices, receipts, order forms, and related correspondence.
Check customer and order information carefully to ensure that all documents are accurate and complete.
Coordinate with customers, business partners, suppliers, logistics providers, and internal departments on order and delivery arrangements.
Maintain accurate customer, quotation, order, invoice, and sales records.
Update sales databases, tracking files, and order-status reports on a timely basis.
Monitor the progress of quotations and orders and remind relevant parties about pending actions.
Assist the sales team in preparing customer documents, presentations, meeting materials, and sales reports.
Support the coordination of sales and marketing campaigns, product launches, seminars, and customer activities when required.
Liaise with customers to confirm order details, delivery arrangements, billing information, and other administrative requirements.
Follow up on invoices, receipts, payment status, and relevant supporting documents.
Handle routine customer enquiries professionally and refer technical or product-related matters to the appropriate team members.
Organize and maintain proper filing systems for sales and customer documents.
Ideal Candidate
Associate Degree, Higher Diploma, Degree, or equivalent qualification.
At least 2 years of relevant experience in sales administration, sales coordination, customer service, order processing, or healthcare-related business.
Experience in medical devices, healthcare, pharmaceutical, medical equipment, or related industries is an advantage.
Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
Proficient in English and Cantonese.
Proficient in Mandarin is an advantage.
Terms & Benefits
5-day work week.
Monday to Friday, 9:30 a.m. to 6:00 p.m.
Monthly incentive
Annual performance bonus.
Medical insurance.
Annual leave: 7 days (first year); 13 days (second year)
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JPC Recruiting Services was established in 1990 and is a Hong Kong–based recruitment firm providing general recruitment and executive search services.
JPC Recruiting Services 於 1990 年成立，是一家總部設於香港的專業招聘公司，提供招聘及獵頭服務。
All personal data collected from job applicants will be used strictly for recruitment purposes only. Your privacy is fully protected, and your personal information will not be disclosed, leased, or sold to any third party.
本公司所收集的求職者個人資料僅作招聘用途。閣下的私隱將獲得嚴格保障，個人資料絕不會被披露、出租或出售予任何第三方。
