Administration Manager / Senior Administration Officer (Legal & Compliance)

Job level Middle
Work exp Minimum 3 Years
Education Diploma / Certificate
Language Chinese - Cantonese, Chinese - Mandarin, English
Location
Central
Employment type Full Time
Industry Banking
Job function Administration > Administration / Operation Manager
Banking / Finance > General / Operations
Banking / Finance > Legal / Compliance
Published On 12/07/2019
ref. 492584

Job No.: 492584
Employment Type: Full time
Departments: Legal & Compliance and Operational Risk Management Department
Job Functions: Administration / Secretarial, Compliance, Legal

 

Responsibilities

  • Draft departmental correspondence
  • Do proper filing in accordance with the Bank's procedure manuals
  • Issue agenda and prepare materials for meetings, take minutes in the meeting, follow up with parties concerned in respect of matters decided at the meeting
  • Timely distribute the inter-departmental correspondence received from other departments and outsiders to the appropriate staff for further handling
  • Provide secretarial support to the senior management of Legal & Compliance and Operational Risk Management Department whenever required
  • Liaise and co-ordinate meetings with internal and external parties for the senior management of Legal & Compliance and Operational Risk Management Department whenever required
  • Manage appointment schedules, work plans and all business trips arrangements for the senior management of Legal & Compliance and Operational Risk Management Department whenever required
  • Assist all staff of the department in all administrative issues
  • Other office administration matters, whenever required
 

Requirements

  • Diploma holder or above
  • Minimum 3 years relevant working experience in banks or financial institutions
  • Familiar with general office systems and procedures
  • Proficiency in MS office
  • Well organized, detailed minded, self-motivated, independent, efficient and able to work effectively under pressure
  • Good interpersonal and communication skills
  • Good command of both spoken and written English and Chinese; knowledge of Mandarin a definite asset