Scotiabank is Canada’s international bank and a leading financial services provider in North America, Latin America, the Carribbean, Central America and Asia Pacific. A client-focused approach ensures a winning combination of industry insight, product capabilities and access to Scotiabank’s...

 

Scotiabank is Canada’s international bank and a leading financial services provider in North America, Latin America, the Carribbean, Central America and Asia Pacific.

 

A client-focused approach ensures a winning combination of industry insight, product capabilities and access to Scotiabank’s global network in close to 50 countries and approximately 90,000 employees worldwide, we are dedicated to provide customized financial solutions and advice to more than 23 million customers globally. Through our integrated global platform, we provide corporate and investment banking and capital markets services to corporate, institutional and government clients around the world, making us the ideal partner for your business.

 

Human Resources Officer, Greater China (6-month contract)

Job level Entry
Work exp 1 Year To 4 Years
Education Diploma / Certificate
Language Chinese - Cantonese, Chinese - Mandarin, English
Location
Admiralty
Employment type Contract
Benefits 5-day week, Performance bonus
Industry Banking
Job function Human Resources > Generalist HR
Human Resources > Others
Published On 03/05/2019

Purpose

Contribute to the overall success of the Human Resources in Greater China ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensure all activities conducted are in compliance with governing regulations, internal policies and procedures.

Accountabilities

  • Support full spectrum of HR functions for HK including but not limited to on-boarding, compensation and benefits administration, HR database management, learning programs and ad hoc projects under the supervision of manager/ peer.
    • Employment Life Cycle (Recruitment, Onboarding, Separation)
      • Arrange interviews for hiring managers
      • Prepare internal and external job posting
      • Monitor new hires’ pre-employment checks
      • Ensure the employee profiles are properly set up via Global HR system
      • Ensure new hire documents are completed and filed properly to meet internal audit requirements
      • Liaise with relevant parties such as IT/ Admin/Compliance on onboarding and separation process
      • Ensure new hires complete the mandatory e-learning
      • Assist to coordinate APAC orientation for HK based staff
      • Assist in separation process
  • Payroll, Benefits Administration and Accounting Entry Booking
    • Prepare the monthly payroll, MPF, cost allocation report
    • Calculate final payment
    • Prepare cost allocation, payment voucher and accounting booking / general ledger entry instruction to Payment team for payroll and insurance payment settlement
    • Prepare annual tax filing and rental reimbursement
    • Administer payroll and e-leave system
    • Handle insurance benefits and MPF enrollment
  • HR Administration
    • Ensure and follow up the job descriptions of staff is up-to-date
    • Update organization chart
    • Send invoices to Payment team for settlement
    • Prepare HR letters
    • Ensure the staff data up-to-date in HK payroll system (Podium), Global HR system and the Bank’s intranet
    • Complete employment reference check requests
    • Prepare HR reports
    • Coordinate HR meeting and learning sessions 
    • Personnel File maintenance 
    • Handle general employees’ enquiries under manager’s supervision
    • Other general HR tasks assigned
  • China – co-ordinate with China counterparts to ensure good record keeping for HR documents

Job requirements

  • Diploma holder of human resources management, business administration or relevant disciplines
  • 1-4 years’ relevant experience in all-round HR functions
  • 1-2 years' experience in Payroll and manage payroll /HRIS system (e.g. IPL, Podium, Workday) is an advantage
  • Familiar with accounting / general ledger entry is a plus
  • Well versed in the Hong Kong Employment Ordinance, MPF and other relevant regulations
  • Proficient in MS Office Word, Excel, PowerPoint
  • Good communication skills in both written and spoken in English and Chinese (Mandarin)
  • Fast learner, strong sense of responsibility, independent and a good team player
  • Customer-oriented with good communication and interpersonal skills