We are a multinational consultancy providing specialist product safety and regulatory compliance services to the global consumer and industrial chemicals markets. Our experts help organisations of all sizes meet the complex regulatory needs of their products and consumers. Our headquarters is based in...

We are a multinational consultancy providing specialist product safety and regulatory compliance services to the global consumer and industrial chemicals markets. Our experts help organisations of all sizes meet the complex regulatory needs of their products and consumers. Our headquarters is based in Farnborough, UK, and we also have branch offices in Hong Kong and Amsterdam.

Project Coordinator

Job level Entry
Education Bachelor Degree
Location
Shatin
Employment type Full Time
Benefits 13-month pay, 5-day week, Flexible working hours, Shuttle bus, Medical plan
Industry Others
Job function Administration > Administration / Operation Manager
Published On 22/08/2019

 

Job Title

 

Project Coordinator

 

Reporting To

 

Senior Project Coordinator / Director APAC

 

Department/Location

 

Corporate Services, Hong Kong

 

Main Purpose

 

A Project Coordination role responsible for the scheduling and monitoring of projects, allocating workloads, progressing projects by regular liaison with the team and customers. You will be also be supporting the team with general management including administration. This role involves some account management with both clients and internal teams, you will need an exceptional eye for detail along with strong Excel and IT skills for some data entry work. 

 

Duties & Responsibilities

 

  • Management of project ‘tools’ including resource, systems, database, figures and targets.
  • Processing of work requests from initial enquiry stage through to completion.
  • Ensuring work requests are administered efficiently throughout their lifetime, handling changes to accounts and liaising with colleagues and suppliers to ensure a first-class customer service through to completion.
  • Regular communication with key account contacts to build relationships and improve processing times.
  • Receiving confirmed orders and subsequently scheduling the delivery of the work in line with dedicated process and capacities
  • General data entry
  • Liaising with suppliers, consultants, customers, laboratories, and any other linked parties.
  • Central point of liaison for all global team (including HK, UK and EU)
  • Management of Online Project Tracker to ensure the data remains accurate and ‘real-time’
  • Attend client meetings and calls with management and technical teams
  • Preparation of minutes and organising key actions following client meetings
  • Interpreting information received and checking it against the required information checklist
  • Pro-actively following up enquiries to improve processing times
  • Pro-actively chasing missing data to ensure deadlines are met
  • Helping to prepare project reports in line with commercial, operational and financial targets
  • Monitoring of work progress to identify any operational choke-points, risks and opportunities to re-organise where required
  • Liaising with the Global Finance Manager to process invoices for work completed
  • To ensure department key performance indicators are met.

 

Any Other Comments

 

 

 

 

 

 

Activities may change as needed to support the needs of the company. 

 

Training will be planned & reviewed on an annual basis & courses will be provided. 

 

The Staff Member will be expected to apply themselves fully to the courses in-order to ensure they develop as required by the company. 

 

The company will invest in training for the Staff Member & give them all the tools available to assist in their learning. 

 

Some out of office hours learning and practice may be required.

 

Upon commencement of the role, the successful candidate would be expected to attend an initial period of training in the UK of between 2 to 4 weeks.

 

The Successful candidate would preferably be fluent in English, Cantonese and Mandarin.